Customizing a Meeting Workspace


Because a meeting workspace is a special kind of SharePoint Web site, you can use a number of SharePoint features to customize the workspace to meet your needs. You can add or remove sections of the page, called Web parts . The lists of tasks , objectives, or agenda items are examples of Web parts. You can rearrange the Web parts to be most useful to you and your team. You can even add pages to your site, which you would then fill with Web parts. You can also choose from a number of themes that change the color scheme and visual style of your site.

In this exercise, you will add, remove, and rearrange Web parts in your meeting workspace, and then apply a theme to the site.

Important  

To complete this task, you must have completed the first exercise in this chapter, Creating a Meeting Workspace.

BE SURE TO start Microsoft Outlook before beginning this exercise.

  1. In the Navigation Pane , click Calendar .

    Outlook displays your calendar for today.

  2. In the Navigation Pane , click the date of the Document Review meeting.

    Outlook displays your schedule for the selected day.

  3. Double-click the Document Review meeting.

    The meeting opens with the Meeting Workspace task pane visible.

  4. In the Meeting Workspace task pane, click Go to workspace .

    Internet Explorer opens to display your Document Review meeting workspace.

    click to expand
  5. In the upper-right corner of the page, click the down arrow to the right of the Modify This Workspace button, and click Design This Page .

    Internet Explorer displays the workspace in design mode.

    click to expand
  6. Scroll down, and in the blue title bar for the Decisions list, click the Close button.

    The Decisions list is removed from the page.

  7. In the upper-right corner of the page, click the down arrow to the right of the Modify This Workspace button, and click Add Web Parts .

    Internet Explorer displays the workspace in design mode and displays the Add Web Parts task pane on the right side of the window.

  8. In the Web Parts list, drag the Things to Bring Web part to the first column, under the Attendees Web part.

    The Things to Bring list is added to the first column.

  9. In the upper-left corner, click Home .

    Internet Explorer displays the Document Review meeting workspace, reflecting your layout changes.

  10. In the upper-right corner of the page, click the down arrow to the right of the Modify This Workspace button, and click Site Settings .

    Internet Explorer displays the Site Settings page.

  11. In the Customization area, click Apply theme to site .

    Internet Explorer displays the Apply Theme to Web Site page.

  12. In the list of themes, click Compass , and then click Apply .

    Internet Explorer displays the Site Settings page, reflecting the new theme.

  13. In the upper-left corner, click Home .

    Internet Explorer displays the Document Review meeting workspace.

    click to expand

CLOSE Internet Explorer.




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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