Page 520 | To plan a meeting |
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On the Actions menu, click Plan a Meeting . -
In the Plan a Meeting dialog box, click the Add Others button and then click Add from Address Book . -
In the Select Attendees and Resources dialog box, select the Required and Optional attendees and the Resources, and then click OK . -
In the Free/Busy area, drag the red and green bars to set the meeting time, and then click the Make Meeting button. -
In the resulting meeting form, complete any additional information, and thenclick Send . |
520 | To set or remove a reminder |
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In the meeting form, select or clear the Reminder check box. -
If setting a reminder, select the amount of time before the meeting that you wantto be reminded. -
Close the meeting form and save your changes. |
520 | To invite others to a meeting |
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In the meeting form, click the Scheduling tab, and then click the Add Others button. -
Click the contacts you want to add, click the Required or Optional button,and then click OK . |
527 | To schedule an online meeting |
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On the toolbar, click the down arrow to the right of the New button, and then click Meeting Request . -
On the Meeting form, select the This is an online meeting using check box. -
Complete the remaining meeting information, and then click Send . |
528 | To accept a meeting request |
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In the open meeting request or in the Reading Pane, click Accept . -
Choose whether to edit and send a response, and then click OK . |
528 | To decline a meeting request |
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In the open meeting request or in the Reading Pane, click Decline . -
Choose whether to edit and send a response, and then click OK . |
528 | To propose a new meeting time |
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In the open meeting request or in the Reading Pane, click the Propose New Time button. -
In the Free/Busy area, select the preferred time, and click the Propose Time button. |
528 | To automatically respond to meeting requests |
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On the Tools menu, click Options . -
On the Preferences tab of the Options dialog box, click the Calendar Options button. -
In the Calendar Options dialog box, click the Resource Scheduling button. -
In the Resource Scheduling dialog box, select the check boxes for the automatic response options you want, and then click OK in the open dialog boxes. |
528 | To reschedule a meeting |
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Open the meeting, and click the Scheduling tab. -
In the Free/Busy area, select new start and end dates and times. -
Click the Send Update button. |
533 | To cancel a meeting |
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Open the meeting, and on the Actions menu, click Cancel Meeting . -
Choose whether to send a cancellation notice to the attendees, and then click OK . |
536 | To create a group schedule |
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Make sure the Calendar is displayed. -
On the toolbar, click the View Group Schedules button. -
In the View Group Schedules dialog box, click the New button. -
In the Create New Group Schedule dialog box, type a name for the group schedule, and then click OK . -
Add the group members you want, and then click Save and Close . |
539 | To open another person s calendar directly |
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On the File menu, point to Open , and click Other User s Folder . -
Click the Name button, click the name of the person whose folder you wantto open, and then click OK . -
Make sure Calendar appears in the Folder box, and then click OK . |
540 | To save your Calendar as a Web page |
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On the File menu, click Save as Web Page . -
In the Duration area, enter the start and end dates for which you want to save the calendar. -
In the File Name box, type the name and path with which you want to save theWeb page. -
Click Save . |
542 | To publish your free and busy times |
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On the Tools menu, click Options . -
In the Calendar area of the Options dialog box, click the Calendar Options button. -
In the Advanced options area of the Calendar Options dialog box, click the Free/Busy Options button. -
Select the Publish at my location check box, and in the Publish at my location box, type the server location and file name. -
Close each of the open dialog boxes. -
On the Tools menu, point to Send/Receive , and then click Free/Busy Information to publish your free/busy information to your server. -
To view your published free/busy information, open your Web browser, and in the Address box, type the URL of the file on the server. |