Chapter 20: Managing Your Calendar

Page 490	To select a calendar view
	On the View menu, point to Arrange By , point to Current View , and then click the view you want.
495	To schedule an appointment
	In the Calendar, double-click the time slot during which you want to schedulethe appointment. In the Appointment form, enter the relevant information about the appointment, and click the Save and Close button.
495	To schedule an event
	In the Calendar, right-click the day on which you want to schedule the event, and click New All Day Event on the shortcut menu. In the Event form, enter the relevant information about the event, and click the Save and Close button.
501	To assign a category to an appointment
	At the bottom of the Appointment form, click the Categories button. In the Categories dialog box, select the category, and then click OK .
501	To move an appointment
	In the Calendar, drag the appointment to the new time or date.
501	To delete an appointment
	Click the appointment you want to delete. On the toolbar, click the Delete button.
505	To create a calendar folder
	On the File menu, point to New , and then click Folder . In the Name box, type the name of the new calendar. In the Folder contains list, click Calendar Items . In the Select where to place the folder list, click the folder under which you wantto create the new calendar. Click OK .
505	To view multiple calendars
	Make sure the Calendar is displayed. In the My Calendars area of the Navigation Pane , select the check boxes for thecalendars you want to view.
507	To change your work week
	On the Tools menu, click Options . On the Preferences tab of the Options dialog box, click the Calendar Options button. In the Calendar work week area of the Calendar Options dialog box, select the check boxes for your work days. Click OK in each of the open dialog boxes.
507	To change your time zone
	On the Tools menu, click Options . On the Preferences tab of the Options dialog box, click the Calendar Options button. In the Calendar Options dialog box, click the Time Zone button. In the Time Zone dialog box, click the time zone you want, and then click OK in each of the open dialog boxes.
511	To manually label an appointment
	Double-click the appointment. In the Appointment form, click the down arrow to the right of the Label box, and then click a label. Click Save and Close .
511	To label appointments by using a rule
	On the toolbar, click the Calendar Coloring button, and then click AutomaticFormatting . In the Automatic Formatting dialog box, click the Add button. In the Name box, type a name for .the rule. In the Label list, click a label. Click the Condition button, enter the filtering conditions, and then click OK in each of the open dialog boxes.
512	To print your calendar
	Make sure the Calendar is displayed, but no appointment is open. On the toolbar, click the Print button. In the Print dialog box, select a print style, and click the Print button.