Chapter 17: Working with Outlook


Page 396

To toggle AutoPreview on and off

 
  • On the View menu, click AutoPreview .

396

To display the Reading Pane

 
  • On the View menu, click Reading Pane and then Right or Bottom.

396

To open a message

 
  • In the Inbox or other message folder, double-click the message you want to open.

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To open an attachment

 
  1. Open the message containing the attachment.

  2. In the message header or body, double-click the attachment.

396

To open an attachment without opening the message

 
  1. With the Reading Pane visible, click the message containing the attachment.

  2. In the Reading Pane, double-click the attachment.

402

To display the All Mail Folders list

 
  • On the Navigation Pane, click the Mail icon.

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To add an entry to the Address Book

 
  1. On the Tools menu, click Address Book .

  2. Click the New Entry button.

  3. In the New Entry dialog box, click New Contact .

  4. In the Put this entry drop-down list, click the address book to which you wantto add the contact, and then click OK .

  5. In the Untitled ”Contact dialog box, type the information you want to save for this contact, and then click Save and Close .

406

To create a distribution list

 
  1. On the Tools menu, click Address Book .

  2. Click the New Entry button.

  3. In the New Entry dialog box, click New Distribution List .

  4. In the Put this entry drop-down list, click the address book to which you wantto add the distribution list, and then click OK .

  5. In the Untitled ”Distribution List dialog box, in the Name box, type the nameof the distribution list.

  6. To add distribution list members from an existing address book, click the Select Members button. In the Select Members dialog box, select the contacts you wantto add to the distribution list, and then click OK .

  7. To add new distribution list members, click the Add New button. In the Add New Member dialog box, type the display name and e-mail address of the new contact, select the Add to Contacts check box if you want, and then click OK .

  8. Click Save and Close .

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To attach a file to a message

 
  1. With the message open, on the toolbar, click the Insert File button.

  2. In the Insert File dialog box, browse to the file you want to attach, click the file,and then click the Insert button.

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To send an instant message from an e-mail message

 
  1. Open a message to or from your instant messaging contact.

  2. In the message header, click the Person Names Smart Tag next to the contact s name, and then on the shortcut menu click Send Instant Message .




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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