Creating Tables


A table consists of vertical columns and horizontal rows . A table might have an overall table title that appears either as a separate paragraph above the body of the tableor in the table s top row. It usually has a header row , which contains a title for each column, and it might have a header column , which contains a title for each row.

Tip

Sometimes text or numbers would stand out better for your Web visitors if they were presented in columns and rows, but they don t need the structure of a table. In Word, you can use a tabular list ”a set of pseudo columns and rows in which you use tabs to line everything up ”instead of setting up a table structure. But FrontPage doesn t accommodate this type of list. When you want to put information in columns and rows, you need to create a real table.

In this exercise, you ll learn one way of creating a table as you set up the structure for a Class Schedules table. You will use this table to organize information about the gardening classes offered by The Garden Company.

USE the GardenCo Web site in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\Office 2003 SBS\ListsTables\CreateTable folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step By Step .

OPEN the GardenCo Web site.

  1. In the Folder List , double-click the serv01.htm file to open the Spring Splendor page in the Page view editing window.

  2. Press [CONTROL]+[END] to move the insertion point to the end of the page, and then press [ENTER] to insert a blank line following the Class Schedule heading.

  3. On the Standard toolbar, click the Insert Table button.

    A grid drops down, on which you can indicate the size of your table.

    click to expand
  4. Point to the first cell the intersection of the first row and the first column ”and hold down the left mouse button. Drag the pointer until an area three cells wide by ten cells high is highlighted (the grid will expand as you drag the mouse to the edge), and then release the mouse button.

    FrontPage inserts a table with the number of rows and columns you highlighted.

  5. If necessary, scroll to the bottom of the page to see the entire table.

    click to expand
  6. Click the serv01.htm file s Close button to close the Spring Splendor page, saving your changes when prompted.

  7. In the Folder List , double-click serv02.htm to open the Carnivorous Plants page in the Page view editing window.

  8. Repeat step 2 to insert a blank line at the end of the page.

  9. On the Table menu, point to Insert , and then click Table .

    The Insert Table dialog box appears.

    Tip

    Unlike most corresponding menu commands and toolbar buttons in Microsoft Office 2003, the Insert Table menu command and the Insert Table button work differently. The command displays a dialog box, whereas the button displays a grid.

  10. In the Size area, specify 9 rows and 4 columns for your table.

  11. In the Layout area, set the Cell padding to 3 , and verify that the width is set to 100 percent.

    Tip

    Cell padding is space between the borders of the cells and the text inside them. This padding is similar to the margins of a page.

  12. In the Borders area, set the Size to .

    click to expand
  13. Click OK to create the table.

  14. If necessary, scroll to the bottom of the page to see the entire table.

    click to expand
  15. Close the Carnivorous Plants page, saving your changes when prompted.

  16. In the Folder List , double-click serv03.htm to open the Organic Byproducts page in the Page view editing window.

  17. Repeat step 2 to insert a blank line at the end of the page.

  18. On the Table menu, click Draw Table .

    click to expand

    The Tables toolbar opens, and the mouse pointer changes to a pencil.

  19. Scroll down so you can see the bottom of the page.

  20. Click under the Class Schedule heading, and then drag the pencil pointer down and to the right, to create a table of approximately the same size as those you previously created in this exercise.

    When you release the mouse button, FrontPage creates a single-cell table.

    click to expand
  21. Using the pencil pointer, draw two vertical lines within the table to divide it into three columns.

  22. Draw nine horizontal lines within the table to divide it into ten rows.

    Tip

    This will be easiest if you first divide the table into two rows, and then divide each row into five rows.

    click to expand
    Tip

    Experiment with the locations of the lines separating columns and rows; you will find that the table expands to meet your needs.

  23. When you re done drawing the rough table, press the [ESC] key to change the pointer back to its original shape.

  24. Drag through the table s cells to select them all.

  25. On the Tables toolbar, click the Distribute Rows Evenly button to make all ten rows an equal height.

  26. On the Tables toolbar, click the Distribute Columns Evenly button to make all three columns an equal width.

  27. Close the Organic Byproducts page, saving your changes when prompted.

  28. At the right end of the Tables toolbar s title bar, click the Close button to close the toolbar.

CLOSE the GardenCo Web site.

Tip

If you want to close a floating toolbar to reduce screen clutter, you can either click the Close button at the right end of the title bar of a floating toolbar, or right-click the toolbar, and click its name on the shortcut menu. To display a hidden toolbar, right-click any toolbar, and then click the name of the toolbar you want on the shortcut menu.

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Converting Existing Text to a Table

If you have an existing block of text with items separated by commas, tabs, or paragraph marks, you can convert the text to a table.

To convert existing text:

  1. Select the text you want to convert, and then on the Table menu, point to Convert , and click Text to Table .

    The Convert Text To Table dialog box appears, in which you can tell FrontPage how the elements of the selected text are separated

  2. Make your selection, and click OK .

    FrontPage converts the text to a table. You can use the Tables toolbar to makeany necessary adjustments.

You can also convert a table to text by selecting the table, and on the Table menu, pointing to Convert and clicking Table to Text.

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Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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