Modifying and Managing Global Workspace Settings

                 

 
Special Edition Using Microsoft SharePoint Portal Server
By Robert Ferguson

Table of Contents
Chapter 9.  Managing the Workspace


In terms of workspace management, there are some global settings that need to be configured initially and then reviewed over time. This is easily accomplished by changing the properties of the workspace. From the workspace Settings folder in the Management folder, the Properties page of the workspace may be accessed to reconfigure the following settings for the entire workspace:

  • General settings, including specifying a workspace description/contact, an email address for the workspace contact (which could likely change over time), and the number of major versions of each document to be stored on the server.

  • Security settings, such as adding users to and removing users from the workspace, and denoting roles at the workspace level.

  • Index settings, including viewing the index status and specifying the query time limit for content source updates.

  • Logging settings, such as specifying which items to include in or exclude from the log files, and how many log files to keep on the server.

Enabling Web Discussions

By default, Web discussions for a workspace are enabled. Users can be prevented from using Web discussions for documents in a particular workspace on the server, however. From a security management perspective, determining whether to enable searching and indexing of Web discussion items is importantthis feature is disabled by default because discussion items are not secured.

SharePoint Portal Server does not include Web discussions in the index when crawling other SharePoint Portal Server computers or other workspaces on the same server. Although SharePoint Portal Server returns documents from those servers or workspaces in search results, the discussion items are not included in the search results.

Managing Subscription Settings

Subscription settings include specifying subscription limits per user and per workspace, and specifying subscription result limits. This also includes enabling and disabling Web discussions in the workspace, and enabling and disabling the inclusion of Web discussions in search scopes and in the index. You can specify subscription settings for the workspace. Note the following limitations:

  • Subscriptions per workspace By default, the workspace subscription setting is 5,000 (does not apply to index workspaces).

  • Subscriptions per user By default, the user subscription setting is 20 (does not apply to index workspaces).

Specifying Document Retention Major Version Maximums

For each workspace, the number of previous major versions to retain of a document may be set (this does not affect the number of minor versions retained).

To specify the number of major versions retained per document, perform the following:

  1. In the console tree, select the server that contains the workspace to be managed from a Major Versions perspective.

  2. Click to expand the server, and then select the workspace that contains the document version setting.

  3. From the Action menu, click Properties. Or right-click the workspace name , and then click Properties on the shortcut menu.

  4. Click the General tab.

  5. Type the Number of major versions retained per document check box, and then type the number of document versions to retain.

  6. Click Apply.

It should be noted that "999" is the maximum value that may be configured for this setting.


                 
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Special Edition Using Microsoft SharePoint Portal Server
Special Edition Using Microsoft SharePoint Portal Server
ISBN: 0789725703
EAN: 2147483647
Year: 2002
Pages: 286

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