OneNote: More Than Just a Digital Notepad


In order to understand what OneNote can do for you, this chapter starts by breaking down OneNote's features into several different categories.

Capture a Wide Variety of Information

With OneNote, you can capture a wide variety of information in multiple ways. You can begin by typing or using a Tablet PC pen to write anywhere on the screen. Recording audio notes is also easy with OneNote. Besides simply recording audio, OneNote keeps track of what you were typing or writing at the time the note was recorded. When you replay your audio recording, OneNote highlights the text you were typing or writing at the time the audio was recorded.

You can draw diagrams and pictures directly on your notes using your mouse, Tablet PC's pen, or other external input device such as a graphire. You can also insert graphics and other information directly from the Internet. Whenever you insert information from a Web page, OneNote also inserts the Web address so you can refer back to the source Web page at a later date. For a preview of the types of information OneNote can capture, see Figure 1.1.

Figure 1.1. A OneNote note page can contain figures, text, graphics, and pasted Internet Information.

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Organize Your Information

One of the biggest drawbacks to those yellow legal pads is that if you need to add information within a list you created, it's almost impossible to insert information between items already present in the list. With OneNote, you can easily move lines, paragraphs, or whole pages of information anywhere within the application.

Figure 1.2 shows a list taken during an application training class. If your instructor suddenly remembers that he forgot to tell you about "Step 5: Test Your Code," you can easily position your cursor after Step 4, click Enter, and add that missing step. The subsequent steps renumber themselves automatically so your notes are always up-to-date.

Figure 1.2. Create detailed lists in OneNote that are easily modified.

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OneNote has a variety of structural components such as pages, folders, sections, and note containers. You can easily add or rearrange any of these components to suit your needs.

Another drawback of a paper notepad is that it's quite difficult to scan through multiple pages of notes to find a specific word or phrase. OneNote can search text and ink (ink is the name for information written with a Tablet PC's pen) for a specific term and can display the search results for you.

Note flags are used to highlight important information within a note. There are nine customizable note flags you can use to categorize information within your notes.

Share Your Notes with Others

OneNote stores information in files with a .one extension. You can manipulate those files much like any other type of file. You can open, close, and share those files with others. If you have Outlook 2003, you can email your OneNote files to other users directly within OneNote, as shown in Figure 1.3. Even if you don't have Outlook 2003, you can still email the .one files just like any other type of file attachment.

Figure 1.3. Use Outlook 2003 to email OneNote files to others.

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You can convert your OneNote pages to a Web page format as well.



Absolute Beginner's Guide to Microsoft Office OneNote 2003
Absolute Beginners Guide to Microsoft Office OneNote 2003
ISBN: 0789731487
EAN: 2147483647
Year: 2003
Pages: 182

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