A.2. The File Menu
Pages' second menu contains a group of commands that deal with the complete Pages document.
Choose this command when you want to begin a brand new Pages document. The program opens a new document window and the Template Chooser, from which you can select a template, click Choose, and begin work. The Template Chooser also features the Open an Existing File button if you decide you don't want a new document after all, and would rather work on one you've already begun. Clicking this button summons the Open dialog box, as does the next menu command. Keyboard equivalent: -N.
Select this command when you want to open a document that already exists. The Open dialog box appears, giving you ready access to every file on your computer and on other computers, if you're connected to a network. Pages displays in black text items it can open: folders, Pages documents, AppleWorks documents, Word documents, and text documents. Files that Pages can't open exhibit a dimmed icon and gray text. Keyboard equivalent: -O.
If you intend to open a Pages document you worked on recently, use the next menu command instead.
A.2.3. Open Recent
When you choose this command, Pages displays a submenu containing the names of the last nine Pages documents you worked on. Pick any one of them to open that document. As you create and open more documents, Pages removes the less-recently used ones from the bottom of the list. Beneath the document names in the submenu, you'll find the Clear Menu command. Choose it to empty the Open Recent menu.
Choose this command to close the current Pages document, leaving the program running, and any other Pages documents open. If you've made any changes to the document and haven't saved them, Pages always gives you the opportunity to save your changes before it closes the document. Alternatively, click the red close button at the upper-left corner of the Pages window, or use the keyboard equivalent: -W (for window ).
Save the changes you've made in the current document by choosing this command. The first time you save a document, the Save dialog box appears, in which you enter a name for the document and choose its destination folder.
The Save dialog box presents two Advanced Options checkboxes that you should consider turning on only if you'll be transferring this file to another computer. If your document contains sounds or movies, turn on "Copy audio and movies into document" to include the actual media files within the document instead of just links to them. Turn on "Copy template images into document," if you created this document using a non-Apple template, to include those template images within the new file.
When a document contains unsaved changes, the red Close button in the upper-left corner of the window displays a black dot in the middleafter you save, the dot goes away. Get in the habit of saving soon after you create a document, and then frequently as you work on it by using the keyboard equivalent: -S.
A.2.6. Save As
When you choose this command, Pages creates a copy of the current document and opens the Save dialog box so you can name the new file and select a destination folder for it. The new file stays open on the screen, while Pages closes the original without saving the changes to it. Keyboard equivalent: -Shift-S.
A.2.7. Revert to Saved
Choose this command to discard any changes you've made to the current document since the last time you saved it.
To save a Pages document in another file format, choose this command and then select the file format in the next window: PDF, Word, HTML, RTF, or Plain Text. Click Next and enter a name for the file in the Save dialog box, choose a destination folder, and then click Export.
A.2.9. Save as Template
Choose this command to convert your current document into a Pages template. If you want it to show up in the Template Chooser, you must save it in [hard drive] Users [home directory] Library Application support iWork Pages Templates My Templates.
The template's Save dialog box also presents two Advanced Options checkboxes that you should consider turning on only if you'll be transferring this template to another computer. If your template contains sounds or movies, turn on "Copy audio and movies into document" to include the actual media files within the template instead of just links to them. Turn on "Copy template images into document," if you created this document using a non-Apple template, to include those template images within the new template file.
A.2.10. Page Setup
This command opens the Page Setup dialog box, where you can control how Pages prints your document by choosing page orientation, paper size , and so on. Keyboard equivalent: -Shift-P.
Choose the Print command when you're ready to see your Pages document on paper. The command opens the Print dialog box, where you can set the number of copies to print, the page range, and so on. You can also click the Fax button to fax your document instead of printing it, or click the Save As PDF button to save your document as a PDF file on your hard drive. Keyboard equivalent: -P.