Visio can help you organize the information in an organization chart with many employees. You can create synchronized copies of employee shapes on different pages of a multiple-page diagram. If you imported employee data, the Organization Chart Wizard might have done this for you and even linked the synchronized shapes, as Figure 10-14 shows. For example, you can display the sales manager and other top-level managers on the first page of your diagram, and hide the employees who report directly to them—what Visio calls the subordinate shapes. Then, you can use the Create Synchronized Copies command to copy a manager and his or her subordinates to a new page.
Figure 10-14. The Organization Chart Wizard can add hyperlinks between synchronized copies of shapes. To navigate, right-click a linked shape, and then choose the name of the hyperlink.
When you add text or edit the custom properties of a synchronized shape on one page, Visio updates all copies of the shape in the diagram. However, adding, deleting, or moving a shape doesn't affect the synchronized copies.
Follow these steps to copy a group or department to a new page:
Visio adds a hyperlink command to the shortcut menu for the synchronized shapes. When you right-click the shape, the name of the page you linked it to appears as the name of the link.