Lesson3.8.Assigning Additional Resources to Tasks


Lesson 3.8. Assigning Additional Resources to Tasks

Figure 3-10. The Assign Resources dialog box.


Figure 3-11. Adding resource assignments in Gantt Chart view.


It is inevitable that you will need to assign multiple resources to a task at some point in your project. But it is very important to understand exactly what you are doing when you assign multiple resources. There are two ways to assign multiple resources to a task:

  • Assign multiple resources when the assignment is created.This does not affect the task duration: it affects only the scheduled hours of work for the task.


    Tip: To assign multiple resources to a task without changing the task's original duration, make sure all the resources are selected when resources are first assigned to the task. Doing so will ensure that the task duration is not affected.
  • Assign additional resources after the assignment is created. This affects task duration: with more resource units available to do the scheduled hours of work, the task duration decreases.

This lesson will show you what happens to scheduling in your project when you assign multiple resources in each of these ways.

  1. Select the File protect executables task.

    Notice that the task is scheduled to last one day.

    You want two resources to work together to complete this task: Jeremy Weaver and the File protection vendor.

  2. Click the Assign Resources button on the Standard toolbar.

    Since you know which resources must work on this task, select and assign them to the task at the same time.

  3. Select the Jeremy Weaver resource from the Resource List in the dialog box. Press and hold the Ctrl key and select the File protection vendor resource.

    Both resources are selected, as shown in Figure 3-10, so you can create the assignment.

  4. Click the Assign button. Click the Close button.

    Two resources appear after the task, and the task duration remains at one day.

    Right now, the scheduling formula for the task looks like this:

    8 hours task duration (1 day) x 200% assignment units = 16 hours work

    Remember that the 200% assignment units come from two resources at 100%.

    The results are very different when you assign additional resources to a task. Let's try it.

  5. Click the Write XML-based lessons task.

    First, let's create a resource assignment for the task.

  6. Click the Assign Resources button on the Standard toolbar.

    The Assign Resources dialog box appears.

  7. Select the Jon High resource from the Resource List in the dialog box. Click the Assign button and click Close.

    An assignment has been created for the task. Here's what the scheduling formula looks like:

    160 hours task duration (1 month) x 100% assignment units = 160 hours work

    What happens if you increase the assignment units working on the task by assigning another resource to the task?

  8. Click the Assign Resources button on the Standard toolbar.

    The Assign Resources dialog box appears.

  9. Select the Melissa Peterson resource from the Resource List in the dialog box. Click the Assign button and click Close.

    Notice that the duration of the task is cut in half: from 1 month to 0.5 months, or 2 weeks.

    The schedule formula changed. Now that there are more resources available to do the work, the duration of the task decreased.

    80 hours task duration (0.5 month) x 200% assignment units = 160 hours work

    Notice the Smart Tag Actions button that appears next to the task, as shown in Figure 3-11. This button allows you to specify how Project reschedules the task. For example, you could keep the duration the same but increase work hours, or reduce the number of hours the resources work on the task each day.

Hopefully, you now have a better understanding of how assignments affect the way the project is scheduled. As long as you understand the schedule formula, you shouldn't have any problems creating and managing assignments in your project.

QUICK REFERENCE

TO ASSIGN MULTIPLE RESOURCES:

  1. SELECT THE TASK AND CLICK THE ASSIGN RESOURCES BUTTON ON THE STANDARD TOOLBAR.

  2. SELECT THE RESOURCES YOU WANT TO ASSIGN FROM THE RESOURCE LIST IN THE DIALOG BOX.

  3. CLICK THE ASSIGN BUTTON.

  4. CLICK THE CLOSE BUTTON TO CLOSE THE ASSIGN RESOURCES DIALOG BOX.

TO ASSIGN ADDITIONAL RESOURCES:

  1. SELECT THE TASK TO WHICH YOU WANT TO ADD A RESOURCE, AND CLICK THE ASSIGN RESOURCES BUTTON ON THE STANDARD TOOLBAR.

  2. IN THE DIALOG BOX, SELECT THE RESOURCE YOU WANT TO ADD TO THE ASSIGNMENT.

  3. CLICK THE ASSIGN BUTTON AND CLICK THE CLOSE BUTTON.




CustomGuide Inc - Project 2003 Personal Trainer
Project 2003 Personal Trainer
ISBN: 0596008546
EAN: 2147483647
Year: 2005
Pages: 156

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