Lesson SummaryFinding and Replacing InformationTo Find Information: Click the Find button on the toolbar, or press Ctrl + F, or select Edit Find What text box, and then click the Find Next button until you find what you are looking for. To Find and Replace Information: Select Edit Ctrl + H. Enter the text you want to search for in the Find What text box, enter the text you want to replace the word with in the Replace With text box. Click the Find Next button to move to the first occurrence of the text and click the Replace button to replace the text or click the Find Next button to move to the next occurrence of the text. Repeat if there is more than one occurrence that you want to replace or click Replace All to search for and replace every occurrence of text in the table. Sorting RecordsTo Sort Records by One Field: Click anywhere in the column you want to use to sort the list, and click either the Sort Ascending button or Sort Descending button on the toolbar. Filtering by SelectionTo Filter by Selection: Find the field value on which you want to base the filter, right-click the field value, and select Filter by Selection from the shortcut menu, or click the field value, then click the Filter by Selection button on the toolbar. Filter Excluding the Selection: Right-click the field value you want to exclude and select Filter Excluding Selection from the shortcut menu. To Remove a Filter: Right-click the filtered table and select Remove Filter/Sort from the shortcut menu, or click the Remove Filter button on the toolbar. Filtering by FormTo Filter by Form: Click the Filter by Form button on the toolbar, click the text box for the field you want to filter, click the drop-down arrow, and select the value you want to use to filter the records. Repeat this step for each additional field you want to use to specify additional filter criteriaif you want to use Or criteria, click the Or tab at the bottom of the screen to specify the additional filter criteria. Click the Apply Filter button on the toolbar. Creating an Advanced FilterTo Create an Advanced Filter: Select Records Criteria row. Click the Apply Filter button on the toolbar. Adjusting Row Height and Column WidthTo Adjust the Width of a Column: Drag the column header's right border to the left or right. You can also right-click the column header(s), select Column Width from the shortcut menu, and enter the column width, or you can select the column header(s), select Format To Adjust the Height of a Row: Drag the row header's bottom border up or down. You can also right-click the row header(s), select Row Height from the shortcut menu, and enter the row height or select the row header(s), select Format Height from menu and enter the row height. To Automatically Adjust the Width of a Column or Row: Double-click the right border of the column or bottom border of a row. Rearranging ColumnsTo Move a Column: Click the field name of the column you want to move, then drag the selected column to its new location. Changing Gridline and Cell EffectsTo Change a Datasheet's Gridline Effects: Select Format OK. Freezing a FieldTo Freeze a Column: Right-click the column field name you want to freeze and select Freeze Columns from the shortcut menu. To Unfreeze a Column: Select Format Hiding a Column To Hide a Column: Right-click the column field name you want to hide and select Hide Columns from the shortcut menu. To Unhide a Column: Select Format Changing the Datasheet Font To Open the Font Dialog Box: Select Format Quiz Which of the following is NOT a command to find specific words or phrases in a database? Click the Find button on the toolbar. Select Edit Find from the menu. Press Ctrl + F. The only way to find and replace information in Microsoft Access is with an Update Query. (True or False?) Which of the following is NOT true? (Select all that apply.)
The criteria BETWEEN 1/1/99 AND 12/31/99 would:
In an Advanced Filter, which of the following are ways you can add fields to the design grid? (Select all that apply.)
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