#85. Creating a Book
When working on longer publications such as magazine and books, it's common to separate the content into multiple documents such as one document per article or one document per chapter. This allows multiple people to work on different parts of the publication, and it keeps the file sizes small, which results in files that open and save faster. To manage multiple documents for the same publicationincluding updating page numbers across documents and making sure styles remain consistentInDesign provides book files. A book actually displays as a palette, which serves as a container for the documents that make up the publication.
Creating a Book File
A book is another type of InDesign file, recognized by its file extension of .indb. Before you create a book file, however, it's helpful to get your project organized. Create a folder for the project and place all the documents for the book in it. (You do not need to have all the documents readyyou can add documents to a book at any time.) The project folder is also a good place to store any templates, libraries, graphics, and fonts for the project. To create a book:
Opening and Closing a Book
You can open the book like you open any other filechoose File > Open or double-click a book file icon on the desktop. If multiple books are open, additional tabs display in the Book palette. You can tear off these tabs to create individual palettes for each book.
To close a book, click the palette's close button or choose Close Book from the Book palette menu. You will be prompted to save changes to the book (such as adding or rearranging documents) before you close the book.
A book does not have to remain open while you work on its documents.
When you first create a book, it is empty and waiting for you to add documents. You can add up to 1,000 documents to a book, and a single document can be included in multiple books. To add documents to a book:
You can also add documents to a book by dragging InDesign files from the desktop into the book.
Working with Books
Once documents are in a book, you can open them through the book for editing, rearrange documents in a book, replace documents with different ones, and remove documents from a book.
Synchronizing Book Styles
To make sure that all the documents that make up a book remain consistent, you can synchronize styles, including object styles, paragraph styles, character styles, and color swatches. This way, if you modify a style or add one, the change can be automatically implemented in the entire book. You can synchronize all the documents in a book or selected documents. To synchronize:
To customize this feature, you can specify which styles synchronize by choosing Synchronize Options from the Book palette menu. Check the styles you want to synchronize in the Synchronize Options dialog box (Figure 85c). At this point, you can click the Synchronize button to synchronize all the documents in the book.
Figure 85c. The Synchronize Options dialog box lets you customize which styles synchronize.