One way to ensure that the text in your documents is consistent and accurate is to use the Find feature of Word to search for every instance of a particular word or phrase. For example, if you were responsible for advertising a trademarked product, you would probably want to search your marketing materials to check that every instance of the product's name was correctly identified as a trademark. Clicking the Find button in the Editing group on the Home tab displays the Find tab of the Find And Replace dialog box. After you enter the text you want to find in the Find What box, you can do the following:
If you find an error in the document while conducting a search, you can make editing changes on the fly without closing the Find And Replace dialog box. Simply click the document, make the change, and then click the Find And Replace dialog box to make it active again. If you know that you want to substitute one word or phrase for another, you can use the Replace feature to find each occurrence of the text you want to change and replace it with different text. Clicking the Replace button in the Editing group displays the Replace tab of the Find And Replace dialog box, which is similar to the Find tab. On the Replace tab, you can do the following:
You can use other options in the Find And Replace dialog box to carry out more complicated searches and replaces. Clicking More expands the box to make these additional options available. You can make a selection from the Search list to guide the direction of the search. You can select the Match Case check box to match capitalization and select the Find Whole Words Only check box to find only whole-word occurrences of the Find What text. If you want to check that your usage of two similar words, such as effect and affect, is correct, you can select the Use Wildcards check box and then enter a wildcard character in the Find What box to locate variable information. The two most common wildcard characters are:
Tip To see a list of the other available wildcards, use Help to search for wildcards. Selecting the Sounds Like check box finds occurrences of the search text that sound the same but are spelled differently, such as there and their. Selecting the Find All Word Forms check box finds occurrences of a particular word in any form, such as plan, planned, and planning. You can match a prefix or a suffix, and you can ignore punctuation and white space. Finally, you can locate formatting, such as bold, or special characters, such as tabs, by selecting them from the Format or Special list. In this exercise, you will find a phrase and make a correction to the document. Then you'll replace one phrase with another throughout the entire document.
USE the 05_FindingText document. This practice file is located in the Chapter02 subfolder under SBS_Word2007. OPEN the 05_FindingText document.
CLOSE the Find And Replace dialog box and then close the 05_FindingText document without saving your changes. |