Chapter 20: Managing Appointments, Events, and Meetings

Chapter at a Glance

Work in the calendar item windows, page 568. Schedule, update, and cancel meetings, page 580. Schedule appointments and events, pages 574 and 578.

In This Chapter, You Will Learn To:

• Work in the calendar item windows.

• Schedule and change appointments and events.

• Schedule, update, and cancel meetings.

• Respond to meeting requests.

You might find that your Microsoft Office Outlook Calendar runs your life-but that isn’t necessarily a bad thing! Using the Calendar effectively can help you to stay organized, on task, and on time. You can schedule and track appointments, meetings, and events. Because Outlook 2007 maps your scheduled tasks to your calendar, you can look at your calendar in Day view or Week view to see the tasks that need to be completed that day, and you can track your progress by marking tasks as complete when you finish them.

In this chapter, you will record different types of information in your Outlook calendar, scheduling an appointment and an event on your own calendar and then scheduling a meeting with another person. If your organization is running Microsoft Exchange Server, you will learn methods of determining meeting times during which other people are available-these vary depending on the version of Exchange Server. Then you will learn about responding to, updating, and canceling meeting requests.

See Also Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries at the beginning of this book.

Important 

No practice files are required to complete the exercises in this chapter. For more information about practice files, see “Using the Book’s CD” at the beginning of this book.

Troubleshooting 

Graphics and operating system-related instructions in this book reflect the Windows Vista user interface. If your computer is running Microsoft Windows XP and you experience trouble following the instructions as written, please refer to the “Information for Readers Running Windows XP” section at the beginning of this book.