Exporting Text

You may find it necessary to export text from InDesign. For instance, you may want to send the text to someone who works with Microsoft Word. You can send them a text file by exporting the text.

To export text:

1.	Place an insertion point inside the frame that contains the text. All the text within that story will be exported. Tip Select an area of text to export only that portion of the text.
2.	Choose File > Export. This opens the Export dialog box.
3.	Choose a text export format: Rich Text Format keeps all the styles and text formatting. This format can be opened by most word processors, especially Microsoft Word. Text Only exports only the characters of the text and discards any styles and text formatting. Use this option only if you want to strip out the text formatting or if the application you are working with does not support the Rich Text Format. Adobe InDesign Tagged Text format exports the text with special codes for local character formatting and styles. (See page 359 for more information on working with tagged text.)
4.	Name the file and choose a destination.
5.	Click Save to export the file.

Working with InCopy

In addition to exporting stories as text files, you can also export them for use with Adobe InCopy. InCopy is the word processing and editing program that works in tandem with InDesign.

A designer lays out InDesign pages and then exports them to InCopy. A writer or editor can work on the text for those pages. The designer doesn't have to worry that the writer will inadvertently move something or change the layout. And the writer has many more word processing tools than are available in InDesign.

For instance, InCopy lets you edit text using automation text macros, dynamic spell checking, a built-in thesaurus, and powerful Find/Change controls. You can even track changes using electronic notes.

If you are using InCopy, you will find many of its commands and tools very similar to the ones described in this book. There are other commands, however, that are unique to InCopy.

There are two ways to purchase InCopy. If you are a small company with just a few designers and editors, you can purchase InCopy directly from Adobe. If you are a large organization, you should consider using a systems integration specialist to configure InDesign and InCopy specifically for your needs. See the Adobe Web site (www.adobe.com) for more information.