< Day Day Up > |
Evolution makes it easy for you to schedule a meeting and notify the participants. Invitations can quickly be sent to your contacts and others via email. When you create a new meeting you are also creating a new appointment on your calendar. Open New Meeting
Note Because you are the organizer of the meeting, Evolution automatically includes you as a participant. Open Select Contacts from Address Book Dialog
Add Contacts
Configure Scheduling Options
Tip You can add an attendee to the Attendee list by typing in the person's email address. This allows you to add participants who you do not have in your address book. Tip On a corporate network that allows users to share calendar data, you can quickly select a time for a meeting that will avoid all conflicts. After entering all the participants for the meeting, select (on the Scheduling tab) the AutoPick button's drop-down arrow and then select an option such as All People and Resources or Required People. Complete Meeting Configuration
Send Meeting Invitations
Note The invitation email that is received by your invitees makes it easy for a potential attendee to respond. The email provides a series of buttons at the top of the message such as Accept, Decline, and Propose New Time. Responses to your invitation appear in your Evolution Inbox. The response email that you receive has a "slick" Update Respondent Status button that allows you to quickly change the status of that respondent on the actual meeting dialog box (on the Scheduling tab); all you do is click the Update Respondent Status button in the email message. |
< Day Day Up > |