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Slides are built of text and images, as well as other objects. In this section of the chapter, you'll review how to work with text and images in PowerPoint.
To get started, you need to know how to add text to slides and how to format the text to meet your needs.
Add text into a presentation in standard, outline view.
Unlike some other applications, PowerPoint does not simply let you click anywhere and start typing. PowerPoint requires your text to be contained in text boxes. When you create a slide from the New Slide dialog box, it normally contains one or more text boxes. For example, a bulleted list slide contains two text boxes. Each is set off by a dotted outline and has a "Click here" instruction, as shown in Figure 7.13.
If the current slide already has a text box where you'd like to add text, just click in the box and start typing. If it doesn't, select Text Box from the Insert menu, click where you want the new text, and start typing. PowerPoint creates a new text box where you clicked.
You can also enter new slide text directly into the outline. Click next to a slide and type text to create a title for that slide. Press Enter, and then Tab, to begin typing the body text for the slide.
Edit slide content, notes pages content by inserting new characters , words.
To edit existing text on a slide, click in the text to select it. You can then type new text or use standard word-processing keys (such as Del to delete a character or the arrow keys to move around) to edit the text.
You can also edit the content that appears on printed notes pages. In Normal View, click in the Notes area beneath the slide to work with this text. Again, standard word-processing keystrokes work fine in this view.
Change text appearance: font sizes, font types.
Apply text formatting such as: bold, italic, underline.
Apply case changes to text.
Apply different colors to text.
Apply shadow to text.
Align text: left, center, right in a slide.
PowerPoint supplies a variety of formatting tools that you can use on text in slides:
To change the font size or font type of text, first select the text by holding down the mouse button and dragging across the text. You can then select a new font or a new font size from the drop-down controls on the Formatting toolbar. Alternatively, you can select Font from the Format menu to open the Font dialog box, which also allows you to change fonts and sizes for the selected text.
To make text bold, select the text and click the Bold toolbar button on the Formatting toolbar, or press Ctrl+B.
To make text italic, select the text and click the Italic toolbar button on the Formatting toolbar, or press Ctrl+I.
To underline text, select the text and click the Underline toolbar button on the Formatting toolbar, or press Ctrl+U.
To change the case of text, select the text, and then select Change Case from the Format menu. This action opens the Change Case dialog box, shown in Figure 7.14. Select the option that you want and click OK.
To change the color of text, select the text and then select Font from the Format menu. Select a new color in the Color drop-down control and then click OK.
To apply a shadow to text, select the text and then select Font from the Format menu. Check the Shadow check box in the Effects section and then click OK.
To change the alignment of text within a text box, select the text and then select a choice from the Alignment submenu of the Format menu. Alternatively, you can use the Align Left, Center, and Alight Right toolbar buttons on the Formatting toolbar to specify text formatting.
Adjust line spacing before and after bulleted, numbered points.
Change between the style of bullets, numbers in a list from built-in standard options.
PowerPoint also lets you create bulleted or numbered lists. In fact, there are probably more slides with bulleted lists than any other type. Here are some techniques you should know for formatting these lists:
To adjust the line spacing of a list, click anywhere in the list and select Line Spacing from the Format menu. This action opens the Line Spacing dialog box. You can specify the amount of space to be used before and after each paragraph. (PowerPoint treats each item in a list as a separate paragraph.)
To change the style of a list, right-click in the list and select Bullets and Numbering to open the Bullets and Numbering dialog box, shown in Figure 7.15. You can choose between a variety of built-in formats, or use the Picture button to insert a picture before each bullet point or the Character button to insert a character before each bullet point. You can also select Bullets and Numbering from the Format menu to open this dialog box.
Use the undo, redo command.
PowerPoint supports unlimited undo and redo capabilities.
To undo the most recent action, reversing all its effects, select Undo from the Edit menu, click the Undo button on the Standard toolbar, or type Ctrl+Z. If you change your mind, you can then redo the action by selecting Redo from the Edit menu, clicking the Redo button on the Standard toolbar, or typing Ctrl+Y.
You'll notice drop-down arrows next to the Undo and Redo toolbar buttons. Clicking on one of these arrows displays an entire list of recent actions that you can undo or redo. Click on any action in the list to undo or redo all the actions to that point.
Slides containing only text can get pretty boring. You should know how to insert pictures and images into a slide.
Insert a picture into a slide.
To add a picture to a slide, select Insert, Picture, Clip Art. This action opens the Insert ClipArt dialog box. Double-click a category to see what's available. To select a picture, right-click it and select Insert. Close the Insert ClipArt dialog box to see your master slide with the new picture.
Although the syllabus distinguishes between pictures and images, PowerPoint does not. After you've inserted either one, it's part of your presentation and you use the same tools to work with it.
Insert an image into a slide.
To add an image to a slide, select Insert, Picture, From File. Select an image from the Insert Picture dialog box and click Insert to add it to your master slide.
Need to rearrange things? No problem! PowerPoint uses standard menu items and keyboard options to let you easily duplicate, move, and delete objects.
Duplicate text, pictures, images within the presentation, between open presentations.
To duplicate text, pictures, or images, you can use PowerPoint's copy and paste tools. Follow these steps:
Move text, pictures, images within the presentation, between open presentations.
To move text, pictures, or images, you can use PowerPoint's cut and paste tools. Follow these steps:
Resize pictures, images in a presentation.
To resize a picture or an image, click the image once to select it. This action displays eight "sizing handles" around the image. Click the mouse on any of the sizing handles and drag it to resize the image.
Delete text, pictures, images in a slide.
To delete any element from a PowerPoint slide, select the element and then press the Delete key.
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