4.5. Working with Multiple ColumnsWord makes it easy to work with multiple newspaper-style columns. Instead of your having to use tabs or spaces to separate the column one line at a time, Word lets you set up the column guidelines and then type away. When you type text in a multicolumn layout, your words appear in the left column first. After you reach the end or bottom of the column, the insertion point jumps to the top of the next column and you begin to fill it, from top to bottom. To use multiple columns, go to Page Layout Page Setup Columns, and then click one of the following options:
Tip: If you want to use keyboard shortcuts to select column options, press Alt+P, J and then use the up and down arrow keys to highlight one of the options. With your choice highlighted, hit Enter. When you get to the bottom of a column, Word automatically flows your text to the top of the next one, but you can also force Word to end the column and jump to the next one. There are two ways to create a column break . The quickest way while you're typing is to use the keyboard shortcut Ctrl+Shift+Enter (or Alt+P, BC). Or, if you forget the shortcut, you can use the ribbon: Page Layout Page Setup Breaks Column. 4.5.1. Customizing ColumnsGo to Page Layout Page Setup Columns More Columns to open the Columns box (Figure 4-13) where you can create custom page layouts with multiple columns. By entering a number in the "Number of columns text box, you can create more than three columns per page. If you turn on the "Equal column width" checkbox, Word automatically sets all the columns to the same width, so you don't have to do the math (Figure 4-14). Turn off this checkbox, and you can get creative by entering a different width and spacing for each column. Use the scroll bar on the right if you can't see all of the columns. Turn on the "Line between" box to place a line (also known as a rule ) between your columns for a crisp professional look. Near the bottom of the Columns box is a drop-down menu labeled "Apply to." If you want to use your column settings for your entire document, leave this set to "Whole document." If you want to create a new section with the column settings, select "This point forward" from the menu.
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