Controlling Your Printing

When you send your documents to be printed, each print job is queued, or lined up, in the order in which it's received by the print server. You can see the progress of your print job in the queue and can temporarily suspend the printing of your document or remove it from the queue if you decide that you don't want to print it. Note that after you've paused or canceled a print job, the printer might continue to print a page or two because those pages have already been stored in the printer.

View the Queue

Click the Start button, type printer in the Search box, and choose the Printers folder.

Double-click the printer you're using to open the print queue for that printer.

Note the names and details of the documents in the queue.

Stop the Presses

Right-click the name of your document.

Choose the action you want from the shortcut menu:

• Pause to temporarily stop your document from printing
  
  
• Resume to resume printing after the document printing has been paused (note that Resume appears on the menu only after you've chosen Pause)
  
  
• Restart to restart printing the document from the beginning after the document printing has been paused
  
  
• Cancel to delete the document from the print queue
  
  

Tip

To stop a printer from printing documents, regardless of whom they belong to, right-click the printer, point to Run As Administrator on the shortcut menu, choose Pause Printing from the submenu, and then confirm the action using an Administrator password.