Saving Outline Text as a Document

When you need the text portion of a presentation for use in another program, you can save the presentation text in a format called Rich Text Format (RTF). Saving an outline in RTF allows you to save any formatting that you made to the presentation text in a common file format that you can open in other programs. As long as Microsoft Office Word is installed on your computer, you can export a presentation outline directly from PowerPoint into a report in Word with the Send to Microsoft Word feature. PowerPoint launches Word and sends or copies the outline in the presentation to a blank Word document.

Save a Presentation as an Outline

Click the Office menu, point to Save As, and then click Other Formats.

Click the Save as type list arrow, and then click Outline/RTF.

Click the Save in list arrow, and then click the drive or folder where you want to save the file.

Type the file name.

Click Save.

Send a Outline to Word

Click the Office button, point to Publish, and then click Create Handouts in Microsoft Office Word.

If necessary, use PowerPoint Options to add the button to the Quick Access Toolbar.

Click the Outline Only option.

Click OK.

Microsoft Office Word starts, creating a new document, and inserts the presentation slide information you selected.