Working with Multiple Documents

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Multiple open documents are handy if you want to refer to an old report or copy parts of one letter into another. You can view each document in its own window or all open documents in horizontally tiled windows . If you need to compare two documents, you can view them side by side and scroll through them at the same time. To view different parts of a document ( convenient for summarizing a long report), you can split it into two windows that you view simultaneously but edit and scroll through independently.

Switch Between Documents

  • Click the Word Document button on the taskbar you want to display.

  • Click the Window menu, and then click the document on which you want to work.

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Arrange Multiple Document Windows

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Click the Window menu.

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Click a window command.

  • Arrange All to fit all open windows on the screen.

  • Compare Side By Side With ..., click a document, and then click OK to tile two windows and scroll through both documents at the same time.

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Did You Know?

You can move or copy text between documents . You can cut, copy, and paste text or drag text between two open windows or panes by having multiple windows open.


Work on Two Parts of the Same Document

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Click the Window menu, and then click Split.

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Drag the split bar until the two window panes are the sizes you want.

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Click to set the split and display scroll bars and rulers for each pane.

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Click to place the insertion point in each pane and scroll to the parts of the document you want to work on. Each pane scrolls independently. Edit the text as usual.

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To return to a single pane, click the Window menu, and then click Remove Split.

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Did You Know?

You can resize window panes . As you work in two parts of the same document, you can resize the window panes to fit your task. Drag the split bar between the two panes to resize the windows.

You can switch between open Word documents using your keyboard . Hold down the Alt +Tab keys on the keyboard to move between open Word documents. This only works if you are using the default single document interface setting.


For Your Information

Working with Multiple Documents

When you create a new document, Word opens a separate instance of the document in a new window and displays an icon for that window on the taskbar. When Word creates new windows for each open document, it is a function of the single document interface. This feature was first introduced in Word 2000 so that users could easily navigate from Word to documents open in other programs. If you primarily work with several Word documents at the same time, you can turn off the single document interface and employ a multiple document interface. This enables you to shift between multiple documents in a single instance of Word using the Window menu. Each open document displays its own button on the Windows taskbar. You can switch to a multiple document interface, by clicking on the Tools menu, and then click Options. Click the View tab, and then clear the Windows In Taskbar check box.




Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
ISBN: N/A
EAN: N/A
Year: 2002
Pages: 310

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