Saving a Document

When you save a new document, you give it a name and specify the location in which to save the file. Name your documents clearly so you can easily locate them later. Also, creating folders and subfolders with meaningful names helps to locate files easily and saves a lot of time. When you save an existing file, the file retains its original name and folder location unless you specify a change. To retain older versions of a document as you update it, use the Save As command and give each new version a new number with the old name, such as customerletter1, customerletter2 and so forth. You can also use Save As to save your file in a different format, such as HTML or plain text.

Save a Document

Click the Save button on the Standard toolbar or click the File menu _' and then click Save.

Type the new file name.

Click the Save In list arrow, and then select a drive or folder location where you want to save the document.

Click Save.

Did You Know?

You can change the default location where Word saves your documents . Word saves files to a default location on your hard drive ( My Documents ), unless you change the default settings. To change the default file location, click the Tools menu, click Options, click the File Locations tab, select a file location, click Modify to specify a new location, and then click OK.

See Also

See " Changing a Default File Location " on page 334 for information on changing the default location where you save a document.

Save a Document with a Different Name or Location

Click the File menu, and then click Save As.

Type the new file name.

Click the Save In list arrow, and then select a drive or folder location where you want to save the document.

Click the Create New Folder button.

Type the new folder name, and then click OK.

Click Save.

Save a Document in a Different Format

Click the File menu, and then click Save As.

Click the Save As Type list arrow, and then click the file type you want to use.

Click Save.

Did You Know?

You can rename a folder in the Save As and Open dialog boxes . Right-click the folder you want to rename, click Rename, type a new name, and then press Enter.