Creating an Index

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An index appears at the end of a document and alphabetically lists the main topics, names , and items used in a long document. Each index listing is called an entry. You can create an index entry for a word, phrase, or symbol for a topic. In an index, a cross-reference indicates another index entry that is related to the current entry. There are several ways to create an index. Begin by marking index entries. Some index entries will refer to blocks of text that span multiple pages within a document.

Create an Index

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To use existing text as an index entry, select the text. To enter your text as an index entry, click at the point where you want the index entry inserted.

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Press Alt+Shift+X.

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Type or edit the entry. The entry can be customized by creating a sub-entry or a cross-reference to another entry.

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To format the text for the index, right-click it in the Main Entry or Sub-entry box, click Font, select your formatting options, and then click OK.

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To select a format for the page numbers that will appear in the index, select the Bold or Italic check boxes.

graphics/six_icon.jpg To mark the index entry, click Mark or Mark All for all similar text.

Repeat steps 1-6 for additional index entries, and then click Close.

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Go to the page where you want to display your Index.

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Click the Insert menu, point to Reference, and then click Index And Tables.

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Click the Index tab.

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Click OK.

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Create Multiple Page Index Entries

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Select the text in which you want the index entry to refer.

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Click the Insert menu ' and then click Bookmark.

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Enter a name , and then click Add.

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Click after the end of the text in the document that you just marked with a bookmark.

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Press Alt+Shift+X.

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Enter the index entry for the marked text.

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To format the text for the index, right-click the Main Entry or Sub-entry box, click Font, select your formatting options, and then click OK.

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To select a format for the page numbers that will appear in the index, select the Bold or Italic check boxes.

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Click the Page Range option.

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Select the bookmark name you entered in Step 3.

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Click Mark.

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Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
ISBN: N/A
EAN: N/A
Year: 2002
Pages: 310

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