Sending Documents by E-Mail

The quickest way to send a copy of a document is to send an electronic copy by e-mail. Without having to open your e-mail program and attach the file, you can send any Office document to others from within that program. The E-Mail button in your Office document opens a new message in your e-mail program and inserts a standard message header at the top of the open file so you can send it as an e-mail message. When you send a document in an e-mail message, the recipient can only review the document. With an attachment, the recipient can open, modify, and save changes to the document.

Send a Document in an E-Mail Message

Open the worksheet you want to send.

Click the File menu, point to Send To, and then click Mail Recipient.

Click the To or Cc button.

Select the contacts to whom you want the message sent.

Click OK.

Type introduction text.

Click the Send This Sheet button.

Send a Document as an E-Mail Attachment

Open the workbook you want to send.

Click the File menu, point to Send To, and then click Mail Recipient (As Attachment). Your default e-mail program opens, displaying a new e-mail message window.

Click the To or Cc button, select the contacts to whom you want the message sent, and then click OK.

If you want, type a related message.

Click the Send button.

Did You Know?

You can close an e-mail message without sending it . If you decide not to send the message, just click the E-Mail button on the Standard toolbar to hide the message header.