Previewing Items from Outlook

Just as you might preview a document in Word before printing it, you can preview items, such as a message, task list or calendar, in Outlook. In Print Preview, you can change the page set up for the current printing style. For example, the calendar print styles include the Daily Style, Weekly Style, Monthly Style, Tri-Fold Style, Calendar Style, and Memo Style. The default or preset printing style is different for each view depending on what type of information you are printing. Note that Print Preview is not available for HTML formatted messages.

Preview an Item or View

Click the item you want to print.

Click the File menu, point to Page Setup, and then click a print style (styles differ depending on the item you choose).

Click the File menu, and then click Print Preview.

Use the Page Up and Page Down buttons to display pages.

Use the One Page and Multiple Pages buttons on the Print Preview toolbar to view pages.

To change page setup format (layout and fonts), paper, and header/footer options, click Page Setup.

To print from the Print Preview window, click the Print button on the Print Preview toolbar.

When you're done, click the Close button on the Print Preview toolbar.