Scheduling Meetings

Scheduling a meeting often involves more than just asking people you work with to meet to discuss a subject. Scheduling a meeting can mean inviting people outside your organization, locating a place to have the meeting, making sure you have the right equipment for the meeting. Outlook can help you do all this. When you schedule a meeting using Outlook you are sending a special kind of e-mail message ”a message request. Each invited attendee and the person responsible for the resource that you may have requested receive a message request. It is to this message that the invitee must respond.

Schedule a New Meeting

Click the Calendar button on the Navigation pane.

Scroll the Date Navigator to display the date you want to schedule the meeting.

Click the Actions menu, and then click Plan A Meeting.

Click Add Others, and then click Add From Address Book.

Click the Show Names From The list arrow, and then click Contacts or Global Address Book.

Click a name , and then click Required and Optional for each person you want to invite to the meeting.

Click OK.

Click Make Meeting.

Enter meeting related information, and then click the Send button.