When you create a report from scratch in Design view, three sections appear: Page Header, Detail, and Page Footer. Once you create the report, you need to populate it with data. You can add bound controls ”fields of data from a table or query ”directly from the Field List, or you can add other types of unbound controls ”text boxes, labels, pictures, buttons , and so on ”from the Toolbox. In Design view, you see two parts for every control: the control itself and its corresponding label. When you move a control, its corresponding label moves with it. Create or Modify a Report in Design View -
| In the Database window, click Reports on the Objects bar, and then click New, or click a report, and then click Design; skip step 2. | -
| In the New Report dialog box, click Design View, select the table or query on which to base the report, and then click OK. | -
| Use the Toolbox and Field List to create or modify a report in Design view. | -
| To view or hide headers and footers, click the View menu, and then click Report Header/Footer or Page Header/Footer. | Add a Bound Control -
| Display the report in Design view, select the fields you want to include from the Field List; press Shift or Ctrl while you click to select multiple fields. | -
| Drag the selected field or fields to the section in which you want the field to appear. Two boxes appear for each field: one containing the label and one for the field values. | Add an Unbound Control -
| Display the report in Design view, and then click the Toolbox button to the control you want to add, such as a text box, a horizontal line, or a shape. | -
| Drag to draw a box in the location where you want the control to appear. | Did You Know? You can create an unbound report . Create a report without choosing a table or query on which it is based. Such reports are called unbound reports. A dialog box is an example of an unbound report. | Adjust Page or Section Spacing -
| Display the report or form in Design view whose page or section size you want to change. | -
| Position the mouse pointer over the edge of the page or section. | -
| Drag the resize pointer to a new location. | Did You Know? You can display or hide the ruler and grid . The ruler and grid provide guides to help you arrange your controls. Click the View menu, and then click to select Ruler or Grid. | |