Editing Text

Before you can edit text, you need to highlight, or select, the text you want to modify. You can edit text you enter in a record by selecting the text you want to change and then performing an action. When you want to insert or delete text one character at a time, you point between two characters or words and then click to place the insertion point , a vertical cursor that indicates your location in a section of text. When you want to change the entire contents of a table cell, you select the cell . After you select the items you want, you can delete, replace, move (cut), or copy text within Access objects or between different programs. In either case, the steps are the same.

Select and Edit Text and Cell Contents

Select the text or cell contents you want to edit.

• Double-click a word.

• Drag to select multiple words.

• Click the border of a table cell to select its entire contents in Datasheet view.

• Point to the border of a table cell, and then drag to select multiple cells in Datasheet view.

Perform one of the following editing commands:

• To replace text, type your text.

• To delete text, press the Backspace key or the Delete key.

Did You Know?

You can undo a mistake . If you insert or delete something by mistake, you can click the Undo button on the toolbar to reverse the action.

Insert and Delete Text and Cell Contents

Click in the field to place the insertion point where you want to make the change.

• To insert text, type your text.

• To delete text, press the Backspace key or the Delete key.

Move or Copy Text and Cell Contents

Select the text you want to move or copy.

Click the Cut or Copy button on the Standard toolbar.

Click where you want to insert the text.

Click the Paste button on the Standard toolbar.

To paste the text with another format, click the Edit menu, click Paste Special, click a format option, and then click OK.