Back To The Table...

Back To The Table

Now that Jane has defined the format of the various presentations, it is time to add this information to the messages table. Jane developed a code to represent the various presentations to be created and the style of each presentation:

Code	Meaning
G	General information for everyone in the project
S	Speaker-led presentation with information for a specific audience
T	Training for a specific audience (in Jane's case, the teens and the supervisors)
A	Automatic presentations used to generate interest and provide information to the homebound

To integrate this information into the message chart, Jane replaced each "x" in the original message table with one or more of the above codes.

Message	H	T	F	E	S
Who are we doing the work for?	G	G	G	G	G
How will we measure program success?	G	G	G	G	G
How will participants be chosen ?	A		S	S	S
Who is providing the funding?			S	S
Where are we getting volunteers?		S	S	S	S
Who will do the yard work?	G	G	G	G	G
When will the work be done?	A		T		T
Why should we fund the project?			S	S
What equipment is needed?		T		S	T
What training will be provided?	A	T			T
How many hours will each teen be expected to work?		T
How will the teens be assigned?		T			T
Will the teens be supervised?	A		S	S	T
How many hours will each supervisor be expected to work?					T
What training will be provided for the supervisors?					T

Creation of this table shows Jane she needs to create one large speaker-led general information presentation, a couple of targeted speaker-led presentations, a couple of automated presentations and two training presentations.

Tip 5: Number of Presentations

If you are careful when you create your message and audience table, decisions about the number of presentations should be fairly easy.

Usually, you find the only presentation you need to add at this point is a general information presentation. Develop this presentation first and use it as a basis for all the other presentations.