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Figure 16-3 shows the initial BusinessObjects interface. By default, only the Standard and Formula toolbars are displayed. Notice that there are three report tabs, each with a different report name and view to the data. To navigate to a new report, click the desired report tab.
Figure 16-3: The BusinessObjects workspace
The status bar at the bottom of the BusinessObjects screen changes depending on what actions you perform on a document. If you refresh a query, it will display the progress of the query from analyzing to fetching. As you drag and drop cells or convert blocks to different formats, the lower-left corner of the status bar tells you what action will occur. The right side of the status bar tells you the last time the query executed and will warn you if the query did not run to completion.
You can modify view options to alter the way BusinessObjects displays documents. View | Page Layout will show the print header and footers. View | Structure will show the contents of a report with cells that contain formulas (see Figure 16-6 for an example). Structure mode is useful when you are trying to format large documents. View | Grid will display a grid behind the report components. This is useful for aligning different components. These different view options act as toggles to turn the modes on and off.
The toolbars enable you to access commonly used functions through buttons. By default, BusinessObjects displays the Standard and Formula toolbars. To have BusinessObjects display additional toolbars, select View | Toolbars and check the appropriate boxes.
The option Large Buttons will increase the size of the icon on the toolbar. Show Shortcut Keys In Tooltips will display the keyboard shortcut when your mouse moves over a particular button. For example, in Table 16-1, CTRL-O is a shortcut to open a document. Tooltips display the purpose of a particular button. Notice in the next button that BusinessObjects shows the tooltip (Open) as well as the shortcut (CTRL-O). Table 16-1 lists buttons on the Standard toolbar. Other toolbars are reviewed in different chapters as they are used.
Button/ | Name | Function |
---|---|---|
or ctrl-n | New | Creates a new document. |
or ctrl-o | Open | Opens an existing document already retrieved from the repository. |
or ctrl-s | Save | Saves the current document to disk. |
or ctrl-p | | Prints the current report within the document. |
| Print Preview | Previews how the report will appear when printed. |
or ctrl-x | Cut | Cuts the selected item. When you use Cut, you can undo the cut. Similar to delete. |
or ctrl-c | Copy | Puts the selected item into the MS Windows clipboard. |
or ctrl-v | Paste | Pastes the selected item. |
| Delete | Deletes the selected item. You |
or ctrl-shift-v | Paste Format Only | Pastes the format selections, not the actual cell contents. |
or ctrl-z | Undo | Undoes the last action. You can undo up to ten actions. |
or ctrl-y | Redo | Redoes the last action. You can redo up to ten actions. |
| New Report Wizard | Launches a wizard that helps you build a new document (not just a new report). |
| Report Manager | Displays the Report Manager. |
| Refresh Data | Executes the query. |
| Edit Data Provider | Launches the Query Panel to modify a query. |
| View Data | Shows the data columns in text format. |
| Slice and Dice | Launches the Slice and Dice Panel for adding breaks, sorts, and filters. |
| Drill | Launches Explorer for analyzing data from different dimensions and hierarchies. |
| Zoom | Increases or decreases the display size. This does not affect the size of printed reports. |
or shift-f1 | Contextual Help | Launches online help. |
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