Viewing Multiple or Single Records

FileMaker lets you view records three different ways: as single records using the View as Form choice or as multiple records using the View as List or View as Table choice. Viewing one record at a time helps you see more detail within a particular record. Inspecting multiple records at the same time makes it easier to compare one to another.

To view multiple records

• Our example, SamplePeople.fp7, opens showing just one record (Figure 4.4). To view several records at once, choose View > View as List or View > View as Table (Figure 4.5). Depending on your choice, the file will display as many individual records as your screen can accommodate (Figure 4.6) or display a table of records (Figure 4.7).

  Figure 4.5. To see more than one record at once, choose View > View as List (left) or View > View as Table (right).

  

  Figure 4.6. The View as List choice displays multiple records in the current layout, enabling you to compare one record to another.

  

  Figure 4.7. The View as Table choice uses a simple table layout to display as many records as your screen can accommodate.

  

To view a single record

• To view one record at a time, choose View > View as Form (Figure 4.8). The file will shift back to a view with only one record showing.

  Figure 4.8. Choosing View > View as Form switches the file back to a single-record view.