Contract Closeout


When a vendor completes any portion of your project work, project closure needs to deal with the vendor contract. Contract closeout is the process of completing the terms of the contract and documenting acceptance. Even if the procurement department is managing the contract, you will need to provide information regarding the acceptance of the vendor deliverables.

As we discussed in Chapter 9, you should perform quality control activities on vendor deliverables as you receive them and provide feedback regarding acceptance throughout the project life cycle. Any rework you require of the vendor should not come as a big surprise at the end of the project.

The procurement department needs to provide the vendor with formal written notice that the deliverables have been accepted and the contract has been completed. This letter will more than likely be sent based on your approval, so make certain that all vendor deliverables have met all required testing and acceptance criteria before you agree to have procurement release the vendor. Once the contract has been completed you may have no recourse if you find missing deliverables or poor quality work.

You should retain a copy of any completed contracts to include in the archives, which we will discuss later in this chapter.

Contract closure only applies to some projects, but all projects should go through the administrative closure process.




Project+ Study Guide (Exam PK0-002)
IT Project+ Study Guide, 2nd Edition (PKO-002)
ISBN: 0782143180
EAN: 2147483647
Year: 2003
Pages: 156

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