Working on the Outline for a Presentation


Because the outline for a presentation consists of text, you can save time when working on an outline by using the keyboard shortcuts that PowerPoint provides. You can use these shortcuts either when the focus is in the Outlining pane or when the focus is in a paragraph on a slide.

Shortcuts for Working on Outlines

Promote the active paragraph to the next level

[Alt] - [Shift] - [ ]

For example, click in a heading level 2 paragraph and press this shortcut to promote the paragraph to heading level 1.

Demote the active paragraph to the next level

[Alt] - [Shift] - [ ]

Move the selected paragraphs up by one displayed item

[Alt] - [Shift] - [ ]

This shortcut and the next move the selection by one displayed item at a time. If a slide is collapsed , it counts as one item; if it is expanded, it counts as multiple items. Either expand or collapse the outline before pressing this shortcut, or use the shortcut multiple times.

Move the selected paragraphs down by one displayed item

[Alt] - [Shift] - [ ]

Show heading level 1

This shortcut collapses the outline to display only heading level 1 paragraphs.

[Alt] - [Shift] - [1]

Expand the headings and text below the selected heading

[Alt] - [Shift] - [+]

Select a heading and press this shortcut to expand all the headings and text below it.

Collapse the headings and text below the selected heading

[Alt] - [Shift] - [-]

Select a heading and press this shortcut to collapse all the headings and text below it.

Toggle the display of all text and headings

[Alt] - [Shift] - [A]

Press this shortcut to quickly expand all slides to show their text and headings or collapse them to show only heading level 1 paragraphs.

Toggle the display of formatting in the Outlining pane

In PowerPoint 2000, you can press [/] (the forward slash key) on the numeric keypad to toggle the [/] display of formatting in the Outlining pane. PowerPoint 2003 and PowerPoint XP don t support this keyboard shortcut.




Windows XP and Office 2003 Keyboard Shortcuts
Windows XP and Office 2003 Keyboard Shortcuts
ISBN: 0072255005
EAN: 2147483647
Year: 2003
Pages: 117

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