Performing Mail Merge

Word supports the following keyboard shortcuts for performing common mail-merge operations.

Shortcuts for Performing Mail Merge

Display the Insert Merge Field dialog box

[Alt] - [Shift] - [F]

Use the Insert Merge Field dialog box to insert a merge field in the mail-merge document.

Display the Checking and Reporting Errors dialog box

[Alt] - [Shift] - [K]

In the Checking and Reporting Errors dialog box, select the type of check you want to perform, and then click the OK button.

Open a mail-merge data source

[Alt] - [Shift] - [E]

If the active mail-merge document already has a data source attached, Word warns you that opening another data source will break the link to the current data source. Click the Break the Link button to proceed.

Display the Merge to New Document dialog box

[Alt] - [Shift] - [N]

In the Merge to New Document dialog box, choose which records to merge, and then click the OK button.

Display the Merge to Printer dialog box

[Alt] - [Shift] - [M]

In the Merge to Printer dialog box, choose which records to merge, and then click the OK button.