Like all Office applications, the look of Word 2003 has changed to match the Microsoft Windows XP theme and style. The biggest change in Word is the XML support (ability to create XML files, apply XML tags, and attach XML schema), but a number of other enhancement features give you more flexibility in the way you work with and secure Word documents.
For more about working with XML in the various Office applications, see Chapter 5, 'Support for XML.'
The second-biggest change in Word's appearance is in the addition of a new view: Reading Layout mode. This view was created to allow users to read and navigate through a document without needing to print it out. Users can switch easily to Reading Layout mode
Figure 8-6 shows the Reading Layout view. By default, the current page is displayed in full-page view in the reading pane on the right side of the screen; thumbnails of additional pages are displayed in the left column.
Figure 8-6: Reading Layout mode enables users to read a document in a way that is similar to reading a book.
At first glance, the document in the Reading Layout pane might not be readable-the text might be too small. You can enlarge the text in two ways: by clicking the Increase Text Size tool to make the document text larger (you can click the tool several times to increase text size continually), or by clicking Actual Size to toggle between the default size and the most recently used Increased Text
If you want to scan through a document quickly to locate tables,
By default, Reading Layout mode displays thumbnail views along the left side of the Word window, but you can replace the thumbnails with the Word Document Map if you want to use it to move to specific sections in your document. Simply click the Document Map tool in the Reading Layout toolbar, and the map appears. You can then move directly to the section you want to see by clicking the appropriate section title.
Now in Word 2003, you can set your styles in stone with style locking. This feature enables you to limit what other users can do in your document and block their attempts at boldfacing, italicizing, or reformatting
To enable style locking, you work in the Document Protection task pane (displayed by choosing Protect Document from the Tools menu) and click the Limit Formatting To A Selection Of Styles check box. When you click Settings, the Formatting Restrictions dialog box appears, enabling you to choose the styles you want to allow in the document. (See Figure 8-7.)
Figure 8-7: You can use style locking to prohibit other users from adding formatting changes.
Click the Recommended Minimum button if you want Word to set the suggested minimum number of
A second protection feature is included in the Document Protection task pane. By setting Editing restrictions in a document, you can limit the types of changes that users are allowed to make.
Yet another protection feature (also in the Document Protection task pane) enables you to allow selected users to make changes in specific parts of a document. For example, suppose that you're preparing a draft of a report that includes input from Sales, Marketing, and Distribution departments. When you send the document to someone in charge of the sales information, you can permit edits only in that