Adding Clips to the Clip Organizer


The Clip Organizer contains clips from Office. Adding your own clips (clip art, photos, sound files, and videos ) located on your hard drive or network can make this feature even more useful. You can add clips to the Clip Organizer in three ways: automatically, independently, or through a scanner or digital camera.

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Clips don't appear in the Clip Organizer ? See the " Troubleshooting " section near the end of the chapter.


Adding Clips Automatically

To have the Clip Organizer automatically add and categorize your clips, choose File, Add Clips to Organizer, Automatically. The Add Clips to Organizer dialog box opens, from which you can specify how you want the Clip Organizer to perform this task.

For details on how to use the Add Clips to Organizer dialog box, see "Opening the Clip Organizer" in this chapter, p. 266 .


Adding Clips on Your Own

To add clips to the Clip Organizer on your own, follow these steps:

  1. In the Collection List task pane, select the folder in which you want to add a clip.

    NOTE

    To create a new collection, choose File, New Collection, and enter the new collection's name in the New Collection dialog box.

  2. From within the Clip Organizer, choose File, Add Clips to Organizer, On My Own. The Add Clips to Organizer dialog box opens (see Figure 13.13). You'll notice that this version of the dialog box looks very different from the dialog box of the same name that you use to import clips automatically.

    Figure 13.13. Adding clips on your own gives you total control as to how and where they're added.

    graphics/13fig13.gif

  3. Select the clip you want to add to the organizer and click the Add To button.

  4. Click OK to return to the Add Clips to Organizer dialog box.

  5. Click Add to add the clip to Clip Organizer.

Adding Clips from a Scanner or Camera

It's also easy to use a scanner or digital camera to add clips to the Clip Organizer. To do so, follow these steps:

  1. From within the Clip Organizer, choose File, Add Clips to Organizer, From Scanner or Camera. The Insert Picture from Scanner or Camera dialog box opens (see Figure 13.14).

    Figure 13.14. If you use a digital camera or scanner, you can easily import your photos into the Clip Organizer.

    graphics/13fig14.gif

  2. Select the device from which you want to transmit the clips, such as a specific scanner or digital camera connected to your computer, from the Device drop-down list.

  3. Select the resolution to useeither Web Quality or Print Quality.

  4. Click Insert to begin the import process. Depending on the hardware device you're connected to, any remaining steps could vary.

NOTE

Click Custom Insert to specify custom detailssuch as resolution, color , scanning area, and sizebefore importing.


Adding Objects to the Clip Organizer

You can also add objects created in PowerPoint or other Office applications to the Clip Organizer. Examples include pictures, WordArt, or AutoShapes you create and want to reuse. To add these objects to the Clip Organizer, follow these steps:

  1. In PowerPoint, select the object you want to add, such as a picture, WordArt image, or AutoShape.

  2. Click the Copy button on the Standard toolbar.

  3. Choose Insert, Picture, Clip Art to open the Clip Art task pane.

  4. Click the Organize clips link on the task pane.

  5. In the Clip Organizer, select the collection to which you want to add the object.

  6. Click the Paste button. The Clip Organizer adds the object to the specified collection.

Adding Captions and Keywords

After you add new clips to the Clip Organizer, you'll probably want to add captions and keywords that make them easy to find in the future. To do so, follow these steps:

  1. Select the clip to which you want to add or edit keywords.

  2. Choose Edit, Keywords. The Keywords dialog box opens, with the Clip by Clip tab selected (see Figure 13.15).

    Figure 13.15. Specifying keywords for your clips makes them easier to find, particularly with large collections.

    graphics/13fig15.jpg

  3. Add or edit the caption, which is a name for the clip.

  4. Enter the keyword you want to add in the Keyword field and click the Add button. The keyword is added to the Keywords for Current Clip list.

  5. To delete a keyword, select it and click Delete.

  6. Click OK to save your changes and exit the Keywords dialog box. The next time you search on the keywords you added, the selected clip appears with the matching results.

To save time, you can apply the same keyword to multiple clips, such as a group of photos of Carmel, California, to which you want to add the keyword Carmel . To do so, open the collection that contains the clips, press Ctrl+A to select them all, and go to the All Clips at Once tab in the Keywords dialog box to add your keywords.



Special Edition Using Microsoft Office PowerPoint 2003
Special Edition Using Microsoft Office PowerPoint 2003
ISBN: 0789729571
EAN: 2147483647
Year: 2003
Pages: 261

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