Using the Calendar Interface


When you click the Calendar folder, a default view of your GroupWise Calendar appears in the right side of the main GroupWise screen, as shown in Figure 6.1.

Figure 6.1. The GroupWise Calendar helps you manage your appointments, tasks , and notes.

graphics/06fig01.jpg

New to GroupWise 6.5 is the Categories feature. This feature lets you group and organize the various GroupWise message types in categories of your choosing. For example, you might create categories called Work, Personal, and Family. Depending on your current activity, you might want only messages that fall into a particular category to display. The category selector is located in the status bar at the top right of the GroupWise Calendar display.

Below the status bar is another row that contains several Calendar control buttons . The date selector displays the current date. The button next to the date selector displays a pop-up display of the current month. The button with the sun icon returns your Calendar display to the current day (today). The number buttons let you quickly advance your Calendar view by 1 day, 7 days, 1 month, or 1 year.

By default, five numbered buttons appear at the top-right corner of the Calendar display. These buttons allow you to quickly display your favorite view of your Calendar information. If you place your mouse over each button, a pop-up explanation will display that indicates either Day, Week, Month, Year, or Multi-User view. (Multi- User view allows you to view calendars of other GroupWise users who have granted you "proxy" access. Proxy access is explained in Chapter 8, "Advanced Features.")

To the right of the view buttons are five more buttons that are not active in the default Calendar view. These buttons are used in other Calendar views to display items types that are not displayed in different views. For example, in the Week view, tasks are not displayed by default. You can click the check box to open a display of your tasks.

NOTE

All your Calendar items ”both personal and group ”appear in your Calendar. This chapter discusses personal items only. Chapter 7 discusses group items.


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You can change the function of the view buttons by right-clicking any of the buttons and choosing Properties. You can edit the buttons, change the order in which they appear, add new ones, or delete the buttons you don't use in the Calendar folder.


Day View

The Day view (shown previously in Figure 6.1) displays your appointments, reminder notes, and tasks in separate panes in the Items Area along with multiple months (2 to 4 months usually, depending on your computer's resolution and the size of the GroupWise window). The subject line of each Calendar item appears. To see the details of an item in the Day view, simply double-click the heading bar button (Appointments, Reminder Notes, or Tasks) for the item.

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If you have enabled the QuickViewer, the message contents of each Calendar item will appear in the QuickViewer pane at the bottom of the screen.


Notice that the current (approximate) time is displayed in the Appointments field with a small clock icon and a dashed line.

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You can quickly adjust the duration of a posted appointment by clicking and dragging the appointment border.


Week View

The Week view displays your Calendar items for several consecutive days, as shown in Figure 6.2.

Figure 6.2. The Week view displays your appointments for several consecutive days.

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You can add or subtract days from the view by clicking the plus (+) or minus ( “) sign in the top-right corner of the display. (The maximum number of days/weeks you can see depends on your computer's resolution and the size of the GroupWise window.) You can also navigate forward in the calendar by clicking the right arrows to move ahead or the left arrows to move back. You can also click the Appointments, Reminder Notes, or Tasks button to determine whether these items are displayed.

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Leave your mouse pointer over a Calendar item to see a quick view of the details of the item, or you can double-click the item to open the full appointment.


Month View

The Month view displays your Calendar items for the entire month, as shown in Figure 6.3. You can use the arrows at the top of the display to change the month. You can use the Appointments, Reminder Notes, and Tasks buttons to change what information is displayed in the Month view.

Figure 6.3. The Month view lets you see an entire month's appointments in a single window.

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Right-click any day to create a new Calendar item quickly. You can also double-click any day to see a larger display for that date.


Year View

The Year view shows an entire year's worth of items, as shown in Figure 6.4. Note that days in boldface are days for which you have Calendar items set. You can use the arrows next to the year to change the year being displayed.

Figure 6.4. The Year view lets you see your entire year calendar at a glance.

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Double-click any day in the Year view to see details about that day.


Multi-User View

The Multi-User view is used to view more than one person's calendar information at a time. We cover the Multi-User calendar in Chapter 7.

Changing Dates and Views

From any of these views, if you want to see the Calendar items for a different day, click the calendar icon in the upper left of the Calendar view and go to the date you want to see. You can also select View, Go to Date from the drop-down menu.

To return to the current day's Calendar items quickly, click the Go to Today button (the one with the sun on it) or select View, Go to Today from the drop-down menu.

In addition to the Calendar folder views previously discussed, you can choose from 15 different views of the Calendar, which are available from the Window, Calendar drop-down menu. These views open the Calendar in its own window, separate from the main GroupWise view. These views are listed in Table 6.2. You'll want to experiment with them until you find the one that best suits your work style.

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You can add any of the alternate Calendar views to the Calendar folder buttons at the top right of the Calendar view by right-clicking any of the buttons, choosing Properties, selecting New, picking your view from the drop-down list, giving the view a name , and then clicking OK.


Table 6.2. Calendar Views Available from the Drop-Down Menu

NAME

FEATURES

Day

Displays appointments, reminder notes, and tasks for a single day. Monthly calendars are displayed to quickly move to a specific date.

Week

Displays appointments several days at a time. You can also view tasks and reminders with the control buttons.

Week & Calendar

Displays appointments, reminder notes, and tasks 5 to 7 days at a time, with month at a glance.

Month

Displays appointments, reminder notes, and tasks a month at a time.

Month & Calendar

Displays appointments, reminder notes, and tasks a month at a time, with several months at a glance.

Year

Displays the entire year. Boldface dates on the calendar contain scheduled items.

Desk Calendar

Displays daily appointments and tasks 1 month at a time.

Notebook

Displays reminder notes and tasks for 1 day.

Day Projects

Displays expanded Cabinet folders, group appointments, tasks, and reminder notes, with multiple months at a glance.

Day Planner

Displays tasks, appointments, and reminder notes, with multiple months at a glance.

Project Planner

Displays tasks and reminder notes, with all folders expanded and multiple months at a glance, as shown in Figure 6.5.

Appt (sm)

Displays appointments for 1 day.

Note (sm)

Displays reminder notes for 1 day.

Task (sm)

Displays tasks for 1 day.

Multi-User

Displays appointments, reminder notes, and tasks for multiple users.

Figure 6.5. The Project Planner view is 1 of 15 optional Calendar views available from the drop-down menu.

graphics/06fig05.jpg

To open a Calendar view, click Window, Calendar and then select the view from the list. Alternatively, you can click on the drop-down arrow next to the Calendar button on the toolbar.

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Once you have found a view that you like, you can set it as the default by selecting Tools, Options, Environment, Views. (Setting default options and customizing the Toolbar are explained in Chapter 10, "Remote Access.")


Task List

In previous versions of GroupWise, the Task List was a system folder in the main GroupWise screen. In GroupWise 6.5, the Task List folder has been replaced with the Checklist folder, which is more comprehensive and functional than the former Task List folder.

However, the various Calendar views provide you with a comprehensive list of the tasks that you have created or received. You can move a task to the Checklist folder by simply clicking and dragging it from the Calendar view to the Checklist folder.

NOTE

Any type of GroupWise message can be placed into the Checklist folder. When a message is placed in the Checklist folder, it has a new task-focused tab when you open it. The Checklist tab in the message lets you prioritize the item and assign it a due date.


The Checklist folder is very useful for storing email messages you have received that require a follow-up action. The Checklist folder was explained in more detail in Chapter 5, "Message Management."



Novell GroupWise 6.5 Users Handbook
Novell GroupWise 6.5 Users Handbook
ISBN: 0789729830
EAN: 2147483647
Year: 2003
Pages: 191

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