If you're a people person, I hope you enjoyed this chapter. People management on Treo devices takes place in the Contacts application, which is quite flexible in allowing you to enter, manage, and share contact data with others. As useful as it is, the Contacts application is but one part of the Treo's PIM puzzle. The
Chapter 6. Getting Productive with the Calendar,
Get Acquainted with the Calendar
The Calendar application, which I also refer to simply as "the calendar," provides an electronic equivalent of a paper calendar that you can use to schedule events. Calendar events can be appointments, meetings, or anything else that can be scheduled in a block of time. If you're already familiar with using a similar software calendar in a PIM software client, such as Microsoft Outlook, you'll be right at home with the Treo calendar. An important part of using the calendar is synchronizing calendar data on your device with calendar data on your desktop computer. This process is carried out during the normal device synchronization that the HotSync Manager application handles.
The Treo calendar has some advantages over a traditional desktop calendar that are hard to beat. More
All the calendar formats produce a view based on the currently selected time period. This time period is typically an hour that's set to the current date and time when you first
Figure 6.1. The Calendar application's Day view shows the hours in a day, including event details.
The calendar's Day view shows a day as a sequence of hours listed vertically down the screen. Events are shown immediately
If you imagine zooming out of Day view to see the current week as a table of dates and times, you
Figure 6.2. Week view shows the days in a week, along with a vertical listing of hours in each day and events scheduled for each day.
Week view expands on Day view by showing a list of days across the screen to form a complete week. The hours in the day are still shown, but they are very small and, therefore, can contain only small shaded rectangles that
To jump to a specific date, tap the Go To button near the bottom of the screen and select the date.
As you continue to zoom out of the calendar, the next view is Month view, which looks a lot like a traditional month view on a paper calendar (see Figure 6.3).
Figure 6.3. Month view shows the days and weeks in a month, including tiny representations of appointments and meetings.
By now, you've probably caught on to how I'm switching between views. A series of boxes in the lower-left corner of the screen
The calendar's Month view is more what you expect of a software calendar in terms of being organized as weeks
Before I get to Agenda view, you might recall that I mentioned a Year view earlier, even though there doesn't appear to be a Year box in the navigational controls at the lower left. Presumably because Year view doesn't
Figure 6.4. Year view shows the months in the year as you might see them on a paper wall calendar.
Even though Year view doesn't display any information for events, it's still handy for looking up a date to see what day it
The last view in the Calendar application is Agenda view, which departs from the other views by not focusing entirely on a particular period of time. Instead, Agenda view focuses on upcoming events, even if they are spread out across several dates. Agenda view shows any events for the current day first, but it also shows events on the near horizon (see Figure 6.5).
Figure 6.5. Agenda view shows events for today as well as upcoming events and current tasks and messages.
Agenda view is handy because it shows you detailed information for the current day along with events that are coming up. The idea is to give you a
Notice in Figure 6.5 that the first event shown, Update blog, is scheduled for the current day, and the second event, Wayne Morrison's Anniversary, is an upcoming event for a day in the near future. You can tell the difference because the first event is shown in bold and has a start time next to it, indicating that it occurs today; the second event has only its description shown. Below the two events is a section of screen devoted to tasks; in this case, there aren't any. And finally, a section is available for email messages. In the example in Figure 6.5, I have four messages waiting, with two still unread.