Managing the Trash

Do you know someone who likes to keep every possession, supposing that someday he might need it, only to clutter up an attic or basement ? Well, GroupWise is like that. Deleted messages stick around in the Trash folder until you manually empty it, or until trash day rolls around. Trash day is set up just like it is in your neighborhoodonce a week. However, you can change the default setting for emptying the Trash folder. (We explain how to change the default setting in Chapter 11.)

You saw how to delete messages in Chapter 3, "Messaging Fundamentals." After messages have been deleted, you can perform one of two actions: undelete the messages or purge them from the Trash.

Here's how to undelete a message:

1.	Highlight the Trash folder. All deleted items appear in the Items Area.
2.	Select a message or group of messages from the Items Area.
3.	Select Edit and Undelete. (Alternatively, right-click the message or group and choose Undelete from the QuickMenu.)

The message returns to its original location.

To purge the Trash, simply choose Edit, Empty Trash.

Summary

In this chapter, we discussed the features of GroupWise that enable you to organize, find, sort , and manage the messages you receive. With the incredible increase of email and its many uses, GroupWise provides these features to allow you to build complex searches for messages meeting certain criteria, to share folders with your co-workers , and to track the status of the messages you send. In Chapter 6, "Personal Calendaring and Task Management," we look into managing time using the personal calendaring aspects of GroupWise.

Chapter 6. Personal Calendaring and Task Management

In this chapter, we show you how to use GroupWise 7 to replace your old-fashioned calendar or daily planner. The time-management features of GroupWise are extraordinarily useful; after you start using these features, you'll wonder how you ever got by without them.

GroupWise 7 also allows you to create multiple calendars. This makes it simple to create different classifications of calendars. For example, you may want to create a separate calendar for personal items, a separate project, or your team of coworkers. You will see how you can use multiple calendars to help simplify and manage your time for personal or other needs.

Working with Calendars

When you showed up for work this morning and turned on your computer, one of the first things you probably did was check your email. After that, you likely checked your calendar to see what appointments you had for the day. With GroupWise, the integration of the email interface with the Calendar system makes it very easy to do most of your communications and scheduling with one program. As you saw in Chapter 1, "Introduction to GroupWise 7," switching from email to the calendar is as simple as clicking the Calendar folder.

With the calendar's built-in views, you can instantly display calendar items, such as appointments and tasks . Later in this chapter, you learn how to change your view to one that suits your needs.

To use the GroupWise Calendar system most effectively, you need to understand the difference between the various calendar items. The calendar keeps track of three different kinds of personal reminders: posted appointments, posted reminder notes, and posted tasks.

Table 6.1 explains the different calendar items.

Table 6.1. GroupWise 7 Calendar Items

ITEM	DESCRIPTION
Posted appointments	Personal meetings and events on a certain date with a start time and an end time (duration)
Posted reminder notes	Personal reminders for a certain date
Posted tasks	Personal task entries that appear as check box entries in your calendar from the start date through the due date, with a priority level

Note the distinction between personal calendar items (posted) and group calendar items. Posted items are not sent to anyone ; you post them to your own calendar. Group items are sent to other people in much the same way you send email messages. Group calendaring is discussed in Chapter 7, "Group Calendaring and Task Management." Also remember that you can create these calendar items on any of your multiple calendars.

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