Defining Your Available Time


You can tell Outlook what your work schedule is so that other people can make appointments with you only during the times that you plan to be available. This defined time is called your work week.

By default, Outlook defines the work week as Monday through Friday from 8:00 A.M. to 5:00 P.M. You can change this to suit your needs-for instance, if you work a late shift or on weekends. Your work week is colored differently in your calendar and by default is the only time displayed to other people on your network who look at your calendar.

See Also For more information about looking at other people's calendars, see "Accessing Other People's Folders" in Chapter 10, "Collaborating with Other People."

In this exercise, you will view and change your work week. There are no practice files for this exercise.

BE SURE TO display your calendar in Week view before beginning this exercise.

  1. At the top of the Calendar pane, select the Show work week option.

    Troubleshooting 

    If your work week does not match the default days and times described here, work through this exercise using your own settings.

  2. Scroll the calendar page so that you can see the beginning or end of the work day.

    image from book

  3. On the Tools menu, click Options.

  4. On the Preferences tab of the Options dialog box, click Calendar Options.

    The Calendar Options dialog box opens.

  5. In the Calendar work week area, select the Sun and Sat check boxes, and clear the Tue, Wed, and Thu check boxes.

    The work week is now set to Friday through Monday.

  6. Click the Start time arrow, and in the list, click 3:00 PM. Then click the End time arrow, and in the list, click 11:00 PM.

    image from book

    Troubleshooting 

    Outlook doesn't allow you to define a workday that crosses midnight, or to define different start and end times for different days.

  7. Click OK in each of the open dialog boxes.

    Your calendar displays your new work week settings.

BE SURE TO set up your work week the way you want it before continuing.




Microsoft Office Outlook 2007 Step by Step
The Time Management Toolkit: MicrosoftВ® Office OutlookВ® 2007 Step by Step and Take Back Your Life (Step By Step (Microsoft))
ISBN: 0735625840
EAN: 2147483647
Year: 2007
Pages: 137

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