Chapter 2: Managing Contact Information


Overview

Chapter at a Glance

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Quickly locate contact information,page 62
Personalize an electronic business card, page 49
Save and update contact information,page 37
Organize contacts by using color categories, page 44

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Having immediate access to current, accurate contact information for the people you need to interact with-by e-mail, telephone, mail, or otherwise-is important for timely and effective communication. You can easily build and maintain a detailed contact list, or address book, in the Microsoft Office Outlook 2007 Contacts module. From your address book, you can look up information, generate messages, and share contact information with other people. You can also keep track of your interactions with a person whose contact information is stored in Outlook.

Tip 

Throughout this chapter, as well as this book, we frequently refer to people whose contact information you have stored in Outlook as contacts.

In this chapter, you will investigate the command structure in the Outlook contact window, create contact records, and organize your contacts by using color categories. You will create a distribution list and an address book, and personalize your own electronic business card. Next, you will display different views of contact information and filter and find contacts by using the new Instant Search feature. Then you will print a contact record and an address list.

See Also Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries on pages xxxvii–lxv.

Important 

Before you can use the practice files in this chapter, you need to install them from the book's companion CD to their default location. See "Using the Book's CD" on page xxv for more information.

Troubleshooting 

Graphics and operating system-related instructions in this book reflect the Windows Vista user interface. If your computer is running Microsoft Windows XP and you experience trouble following the instructions as written, please refer to the "Information for Readers Running Windows XP" section at the beginning of this book.




Microsoft Office Outlook 2007 Step by Step
The Time Management Toolkit: MicrosoftВ® Office OutlookВ® 2007 Step by Step and Take Back Your Life (Step By Step (Microsoft))
ISBN: 0735625840
EAN: 2147483647
Year: 2007
Pages: 137

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