Index

A

accepting meeting requests

automatically, 195

tentatively, 192

account profiles

adding, 15

adding e-mail accounts to, 9–10

choosing, when prompted, 16

creating, xxxviii

displaying current, 14

multiple, 12

naming, 15

prompting for on startup, xxxviii, 16

renaming, 15

setting as default, 12, 17

storage location of, 12

switching between, 14

Account Settings dialog box, 248

accounts, e-mail

adding to profiles, 9–10

connecting, xxxvii

different signatures for, 109

grouping messages by, 150

Outlook support for different types, 2

switching between, 10

Active Appointments view, 198

Activities button, 255

Actual Size button, 209

Add Card Picture dialog box, 51

Add Holidays To Calendar dialog box, 203

Add New button, 48

Add New Category dialog box, 163

Add New E-mail Account wizard, xxxvii, 10, 15

Add New Member dialog box, 48

Add Shape button, 94

address books

creating, 52

exporting, xl, 56

offline, 286, 336

searching, xlii

sharing, xl, 53

address cards, xli

Address Cards view, 57

address lists

contacts in (see contacts)

for Exchange Server, 37, 334

global, 37, 334

viewing, 38

addresses, e-mail

commas, separating with, 329

validating, xli, 9, 82

addressing messages

checking addresses before, 82

commas as separators when, 81

from contact records, 44

to contacts, 38

as courtesy copies, 82

to internal addresses, 81

to multiple people, 81

Adobe Acrobat, e-mail message problems and, 83

advanced e-mail options, 327

Advanced toolbar

in Calendar module, 26

in Contacts module, 26

displaying, 25

in Mail module, 25

alerts. See also reminders

for appointments, 182, 184

customizing, xliii

defined, 333

deleting messages with, xliv, 130

for e-mail messages, 126

location, customizing, xliii

managing, 26

marking messages as read with, xliv, 130

moving, 129

setting length of time visible for, 129

transparency, setting, 129

turning off, xliv, 128

All Appointments view, 198

All Attendees list, 191

alphabets, 58

animation, 304

Annual Events view, 198

Appointment Recurrence dialog box, 185, 187

Appointment tab, 179

appointment window

defined, 176, 333

opening, 177, 184

Ribbon in, 178

switching to event window, 180

switching to meeting window, 181

appointments. See also events

adding, 184

adding directly to calendar, 183

calendars, viewing grouped by, 198

changing number shown in To-Do Bar, 22

creating, xlv, 134, 177

creating, from e-mail messages,

defined, 182, 333

hiding, 184

moving, xlix, 183

opening, 184

Out of Office, showing time as, 184

Private, marking as, 184

recurring, 182, 185, 188

reminders for, 182, 184

scheduling, xlviii

showing availability during, 182

time, changing, 184

time zone, setting, 180–81

Archive dialog box, 172

archiving, 333

archiving messages, 169

automatically (see AutoArchive)

cancelling while in progress, 172

folder options, xlviii, 172

manually, xlviii

arrangement, 333

arranging e-mail messages, 148, 151

art in e-mail messages. See SmartArt

Assign Task button, 238

Assigned Task icon, 238

assigning tasks, liii. See also task requests

from contact records, 26, 44

following progress after, 238

outside organization, 238

status reports on, 238

with reminders set, 239

Attach File button, 89, 269

attaching files to messages. See attachments

Attachment Options task pane, 270

attachments, 90

attaching, xlii

encrypting, 320 (see also digital IDs)

grouping messages by, 149

notes, forwarding as, 257

opening, xliv, 117, 120

previewing, xliv

previewing in Reading Pane, 117, 119

when replying to messages, 124

restricting permissions for, 321

saving to hard disk, 117

searching, 144

shared (see shared attachments)

switching between messages and, 120

viewing details about, 119

attendees. See events; meetings

Author role for delegating, 263

auto-reply messages. See also Out Of Office Assistant

configuring, lix, 290

creating, lix, 289

restricting recipients, lx, 294

scheduling, lx, 293

turning off, 291

AutoArchive, 169

declining, 171

defined, 333

options, 172

settings, xlviii, 171

AutoArchive dialog box, 170

AutoCorrect options, 302

automatic search filtering, xlvi, 62, 144. See also searching

contacts, finding with, xl

implementing, 145

automatic setup

defined, 3

troubleshooting, 7

AutoPick Next button, 192

AutoPreview, 26, 116–17, 153

AutoSave, 329

availability, sharing, 213