accepting meeting requests
automatically, 195
tentatively, 192
account profiles
adding, 15
adding e-mail accounts to, 9–10
choosing, when prompted, 16
creating, xxxviii
displaying current, 14
multiple, 12
naming, 15
prompting for on startup, xxxviii, 16
renaming, 15
setting as default, 12, 17
storage location of, 12
switching between, 14
Account Settings dialog box, 248
accounts, e-mail
adding to profiles, 9–10
connecting, xxxvii
different signatures for, 109
grouping messages by, 150
Outlook support for different types, 2
switching between, 10
Active Appointments view, 198
Activities button, 255
Actual Size button, 209
Add Card Picture dialog box, 51
Add Holidays To Calendar dialog box, 203
Add New button, 48
Add New Category dialog box, 163
Add New E-mail Account wizard, xxxvii, 10, 15
Add New Member dialog box, 48
Add Shape button, 94
address books
creating, 52
exporting, xl, 56
offline, 286, 336
searching, xlii
sharing, xl, 53
address cards, xli
Address Cards view, 57
address lists
contacts in (see contacts)
for Exchange Server, 37, 334
global, 37, 334
viewing, 38
addresses, e-mail
commas, separating with, 329
validating, xli, 9, 82
addressing messages
checking addresses before, 82
commas as separators when, 81
from contact records, 44
to contacts, 38
as courtesy copies, 82
to internal addresses, 81
to multiple people, 81
Adobe Acrobat, e-mail message problems and, 83
advanced e-mail options, 327
Advanced toolbar
in Calendar module, 26
in Contacts module, 26
displaying, 25
in Mail module, 25
alerts. See also reminders
for appointments, 182, 184
customizing, xliii
defined, 333
deleting messages with, xliv, 130
for e-mail messages, 126
location, customizing, xliii
managing, 26
marking messages as read with, xliv, 130
moving, 129
setting length of time visible for, 129
transparency, setting, 129
turning off, xliv, 128
All Appointments view, 198
All Attendees list, 191
alphabets, 58
animation, 304
Annual Events view, 198
Appointment Recurrence dialog box, 185, 187
Appointment tab, 179
appointment window
defined, 176, 333
opening, 177, 184
Ribbon in, 178
switching to event window, 180
switching to meeting window, 181
appointments. See also events
adding, 184
adding directly to calendar, 183
calendars, viewing grouped by, 198
changing number shown in To-Do Bar, 22
creating, xlv, 134, 177
creating, from e-mail messages,
defined, 182, 333
hiding, 184
moving, xlix, 183
opening, 184
Out of Office, showing time as, 184
Private, marking as, 184
recurring, 182, 185, 188
reminders for, 182, 184
scheduling, xlviii
showing availability during, 182
time, changing, 184
time zone, setting, 180–81
Archive dialog box, 172
archiving, 333
archiving messages, 169
automatically (see AutoArchive)
cancelling while in progress, 172
folder options, xlviii, 172
manually, xlviii
arrangement, 333
arranging e-mail messages, 148, 151
art in e-mail messages. See SmartArt
Assign Task button, 238
Assigned Task icon, 238
assigning tasks, liii. See also task requests
from contact records, 26, 44
following progress after, 238
outside organization, 238
status reports on, 238
with reminders set, 239
Attach File button, 89, 269
attaching files to messages. See attachments
Attachment Options task pane, 270
attachments, 90
attaching, xlii
encrypting, 320 (see also digital IDs)
grouping messages by, 149
notes, forwarding as, 257
opening, xliv, 117, 120
previewing, xliv
previewing in Reading Pane, 117, 119
when replying to messages, 124
restricting permissions for, 321
saving to hard disk, 117
searching, 144
shared (see shared attachments)
switching between messages and, 120
viewing details about, 119
attendees. See events; meetings
Author role for delegating, 263
auto-reply messages. See also Out Of Office Assistant
configuring, lix, 290
creating, lix, 289
restricting recipients, lx, 294
scheduling, lx, 293
turning off, 291
AutoArchive, 169
declining, 171
defined, 333
options, 172
settings, xlviii, 171
AutoArchive dialog box, 170
AutoCorrect options, 302
automatic search filtering, xlvi, 62, 144. See also searching
contacts, finding with, xl
implementing, 145
automatic setup
defined, 3
troubleshooting, 7
AutoPick Next button, 192
AutoPreview, 26, 116–17, 153
AutoSave, 329
availability, sharing, 213