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Outlook Web Access 2003 provides a fully functional calendar for personal meeting appointments, group appointments, and reoccurring events. The calendar feature in Outlook Web Access includes the same functionality as the full Outlook client, including appointment views, creation, and changes. Using ViewsYou can view your calendar in many different ways, either by day, week, or month. Then choose the view, and click the icons in the Infobar that show Today, 1, 7, and 31:
Creating an Appointment in CalendarIn OWA, all calendar objects are initially called Appointments, whether they are meeting requests with multiple invitees or appointments meant only for the individual user . To create a new appointment
To configure the time in a similar way
Creating a Meeting Request in CalendarTo create a meeting, the same Appointment dialog box is used, but is changed in order to add the ability to invite others:
Inviting AttendeesAdding attendees to the meeting requires some extra steps. To add attendees, there are two choices:
To use the attendees calendars to view their availability, click the Availability tab. The Availability tab shows the schedules of the attendees by showing free time, busy time, or out-of-office time (not the details of what the attendees will be doing during those times, but whether they're available or not). If the attendees are busy at the specified time, you can choose a new time while viewing attendee availability. To enter the new start and end times while viewing attendee availability, click the drop-down menus to the right of Start and End times and date and choose a new time. Another option is to click the actual calendar and move the start times and date by clicking and dragging the green and red vertical lines. The green line shows the start time, and the red line shows the end time. Click the Appointment tab to complete the rest of the meeting request. Click Save and Close to close the meeting request and send it to the attendees. Setting Recurring Appointments/MeetingsIf a meeting or appointment occurs with regularity, OWA enables the creation of multiple appointments with a single meeting request or appointment. To enable recurring appointments, while the appointment dialog box is open , click the Recurrence button. The Recurrence pattern dialog box appears, as shown in Figure 26.22. Figure 26.22. Recurrence pattern dialog.
To set the recurrence pattern, choose whether the meeting is Daily, Weekly, Monthly, or Yearly by clicking the radio button to the left of the appropriate choice. Depending on which of those buttons is clicked, the items to the right will change. In the picture shown below, the Weekly recurrence gives the options of what days the appointment occurs upon, as well as how oftenfor example, Every X Week(s). If Daily is chosen , the options display daily choices, such as Every X days, or Every Week day. Range of recurrence enables the configuration of an end date for the recurrences. A specific end date can be specified, or the recurrence can be configured with No end date or to End after X occurrences, where X is the number of times the event will occur. When completed, click OK. To exit the recurrence box without saving the recurrence configuration, click Remove Recurrence. The Appointment dialog box reappears. Complete the Appointment or Meeting request as needed and Save and Close when completed. |
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