Organizing Your Notes


After you create many notes, you need to organize them, either using folders or views. In some cases, creating additional note folders makes sense, but you can create custom views to show certain notes. If you get in the habit of using note colors to categorize notes, a simple By Color view might be all you need to be organized.

Outlook includes several predefined views:

  • Icon; choose from S m all Icons, La r ge Icons, or L ist

  • Notes list; similar to the view used in the Inbox

  • Last Seven Days

  • By Category

  • By Color

You can customize these views or create new custom views (see Figure 12.13). Right-click on the row of field names to access the C ustomize Current View dialog or define new views using V iew, A rrange By, Current V iew, D efine View. When using Icon view, right-click in any open space and select C ustomize Current View.

Figure 12.13. This view uses the Notes List view with the notes grouped by date. Shared Notes is available for Exchange server users only.

graphics/12fig12.jpg

Keyboard Shortcuts

Many users, myself included, use the mouse for everything ”sometimes out of habit and others times because it's the only way we know how to access the features. Using the keyboard is faster because you don't need to remove your hands from the keyboard and it's well worth the effort to learn the keyboard shortcuts. Many of these shortcuts work with the other Outlook items, so you need to learn only one set of shortcuts.

Table 12.1 lists the keyboard shortcuts you'll use with Outlook's notes.

Table 12.1. Keyboard Shortcuts You'll Find Useful When Working with Notes

Keystroke

Action

Shift+Ctrl+N

New note

Ctrl+N

New note when Outlook is opened to the Notes folder

Escape

Close open note

Ctrl+D

Delete open note

Ctrl+D or Delete key

Delete selected note from list view

Ctrl+E

Center text

Ctrl+R

Block text right

Ctrl+L

Return to left block

Ctrl+I

Insert tab

Ctrl+F

Forward selected note using email

Ctrl+P

Print

Ctrl+S

Save

Shift+Ctrl+V

Move selected note to new folder

Shift+Ctrl+F

Advanced Find



Sams Teach Yourself Microsoft Office Outlook 2003 in 24 Hours
Sams Teach Yourself Microsoft Office Outlook 2003 in 24 Hours
ISBN: 0672325543
EAN: 2147483647
Year: 2003
Pages: 228

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net