Another page setup task involves preparing your document for final printing. Specifically, you need to specify a paper size and paper source. Word offers a range of paper sizes. The standards are readily available in the Size gallery on the Page Layout tab. You can quickly access paper sizes
To select a standard paper size, click the Size button on the Page Layout tab, and then click a paper size option in the Size gallery, as shown in Figure 8–3.
Figure 8–3: Choose a standard paper size from the Size gallery.
To select a paper size other than the standard fare, click More Paper Sizes in the Size gallery to
Paper source refers to the source of the paper, envelopes, or other medium on which you’ll print a document. If you’re working with a printer that has multiple paper trays, you can select more than one paper source. For example, you can print the first page of a letter on letterhead from one paper source (say Tray 1) and print the pages that follow on blank stock that is contained in a second paper source.
To select a paper source, click the Page Setup Dialog Box Launcher on the Page Layout tab, and then click the Paper tab, shown in Figure 8–4. In the Paper Source area, select the paper source you want to use for your document’s first page, and then (if necessary) select the source you want to use for other pages.
Figure 8–4: Use the Paper Source section in the Page Setup dialog box to select a paper source.
Because so many Page Setup options overlap settings for printing options, Word makes it easy to access printing options from the Paper tab in the Page Setup dialog box. When you’re working with Page Setup options, take a moment to check your printing options by clicking the Print Options button in the lower-right corner of the Paper tab. The Print Options button opens the Word Options dialog box, which includes printing options in the Display and the Advanced categories. Coordinating printing and page setup options might come in handy, for instance, if you want to use A4 or legal paper sizes or you plan to use duplex printing. In those cases, you can set your printing and page setup options at the same time, thereby avoiding having to remember to set appropriate printing options when you print the document.
After you have page settings the way you want them in your document, you can save these specifications as your default settings in the document’s template. When you save page setup settings as default settings, Word saves the settings to the current template. If your document isn’t based on a custom template, the changes are applied to the Normal template. (By default, all new Word documents use the Normal template if they aren’t based on another template.) When you create default page setup settings, they will be applied to all new documents that are created with the template.
Templates can have a .dotx or .dotm file extension, and are equivalent to the .dot extension in previous versions of Word. The main difference between the .dotx and .dotm formats is that the .dotm extension indicates that the template has macro capabilities enabled.
To save page setup settings as the default settings, follow these steps.
Place the insertion point where you want to configure the settings to use as the defaults.
If changing the default settings for your Normal template, make those changes sparingly, because your Normal template will take on all settings found in the Page Setup dialog box. Determine which settings the majority of your documents use and set them
Click the Page Layout tab, and then click the Page Setup Dialog Box Launcher in the Page Setup
Specify the page setup settings you want to apply to the document’s template. (“Working with Varying Page Settings” on page 219 describes each available setting in detail.)
In the lower-left corner of the Page Setup dialog box, click Default. A message box, shown in Figure 8–5, asks whether you want to change the default settings in the current template and indicates which template you are updating. In Figure 8–5, the Memo.dotm file will be modified. To apply the page settings to the current template, click Yes. If you decide you would rather not alter the template’s settings, click No.
Figure 8–5: Making the current page setup settings the new default alters the template attached to the current document.
|Inside Out-Backing Up Your Customizations||
For best results when backing up templates and restoring the default Normal template, always keep a clean backup copy of your standard templates in a folder other than the Template folder on your hard disk or server. That way, if you need to return to earlier default specifications, you can do so by copying the backup file into the Template folder.
If you are using the Microsoft Windows Vista operating system, you can restore templates to earlier versions by replacing an existing template with a shadow copy. A shadow copy of a file is a backup file that Windows Vista saves when you use the Back Up Files Wizard or have System Protection turned on (which is scheduled to run once a day by default.) To access a list of shadow copies, right-click the template you want to restore and then choose Restore Previous Versions.
To restore your Normal template to its default settings, you can have Word rebuild the Normal template the