Section 88. Enter Text into a Presentation

88. Enter Text into a Presentation

BEFORE YOU BEGIN

81 Create a New Presentation

SEE ALSO

89. Format Presentation Text

88. Enter Text into a Presentation

Generally, you'll add text and edit your slides in Normal view. (See 86 About Impress Views for a discussion of Normal view.) You can make edits directly on the slide and see the results of those edits as you make them.

First, you must insert a new slide in your presentation. The new slide will hold the text you want to type. The format of the new slide determines how your text appears and whether graphics might appear with the text. When you want to edit some text, you'll actually be editing text within a text box that lies on a slide. To edit text in a text box, click that text box to activate the text box and to place the text cursor inside it.

Impress displays the text box surrounded by sizing handles. Impress treats a slide's title as a single object and the slide's bulleted set of items as another object. Both of these objects are text objects, and they will appear inside an editable text box when you click them.

NOTE

If you've inserted an element other than text onto the slide, such as graphic image, sound, or video clip, you can click that object and move, edit, or delete it as well.

1.	Request a New Slide To insert a brand new slide, click the Slide button from the Presentation toolbar. If you don't see the Presentation toolbar, you can display it by selecting View, Toolbars, Presentation . A new slide appears at the location, with the layout of the preceding slide. Placeholders will let you know where text is expected.
2.	Select the Type of Slide You can change the layout of the new slide using the Layouts task pane. If you want to insert a slide with text and no graphics, you would select either the blank slide or one of the title slides in the pane.
3.	Add Text to the Slide Click any placeholder. If the placeholder rests in a title area, you'll be able to add a title to the slide. If the placeholder resides in an outline area, you will be able to add multiple lines of bulleted text to that area. TIP You can request that the current date or time appear anywhere on a slide by selecting Insert, Field and selecting one of the Date or Time options. If you choose a variable date or time, the current date or time appears at that location when you run your presentation. If you choose a fixed date or time, the field reflects the date or time you inserted in the presentation.
4.	Insert the Next Slide Once you finish with one slide, you can insert the next slide by clicking the Slide button on the Presentation toolbar, or by selecting Insert, Slide .

TIP

The Duplicate Slide option on the Insert menu makes an exact copy of your current slide in case you want a duplicate. Sometimes, it's faster to duplicate and then edit a copy of the current slide than to start with a brand-new slide.

89. Find and Replace Text

BEFORE YOU BEGIN

82 Open an Existing Presentation

SEE ALSO

90 Format Presentation Text

91 Animate Text

When you work with large presentations, being able to locate text quickly, either to edit the text or to verify its accuracy, is vital . You don't want to step through a presentation slide by slide until you find text you want to see.

As with all of the OpenOffice.org programs, Impress offers a powerful find-and-replace command that enables you to locate text you want to find. Once Impress locates the text, you can request that Impress automatically replace it. If, for example, you realize that your company's Vice President's name is spelled McGuire instead of MacGuire , you can quickly make Impress change all the misspelled instances of the name, even if you're about to start your presentation in the next minute. (Just make sure you don't pass out those preprinted handouts of your slides!)

1.	Find Text Select the Find & Replace option from the Edit menu to display the Find & Replace dialog box. You can also press Ctrl+F to display the Find & Replace dialog box.
2.	Enter the Search Text Type the data you want to find in the Search for text box. If you've searched for the same data before, you can click the down arrow to open the Search for drop-down list box and select the data to search for it once again. 89. Find and Replace Text
3.	Start the Search Click the Find button. Impress searches from the current position in the presentation to the end of the presentation and then prompts you to continue the search from the beginning of the document. If Impress finds the text anywhere in the presentation, it displays the first slide that holds that text.
4.	Replace the Text If you want Impress to replace found text with new text, type the new text into the Replace with text box. If the Search for text is found, Impress replaces that text with the text you entered in the Replace with text box.
5.	Replace All Occurrences If you click the Replace All button, Impress replaces all the matches with your replacement text throughout the slide. Such a change is more global and possibly riskier because you may replace text you didn't really want replaced . By clicking Find before each Replace , you can be sure that the proper text is being replaced, but such a single-occurrence find-and-replacement operation takes a lot of time in a long presentation. TIP You can use the Whole words only option if you don't want Impress to find words that are contained within other words. If, for example, you want to find instances of the word in , you probably don't want to find every word that contains the letter combination in .
6.	Modify the Search Click the More Options button to expand the dialog box so that you can further refine your search. For example, you can click to select the Backwards option before doing a find or replacement if you want to find or replace starting from the insertion point and looking back to the start of the presentation. If you want to search for an approximate match instead of an exact one, select the Similarity option and then click the x button. For example, if you think you might have misspelled vice president McGuire's name even beyond MacGuire , you can use the Similarity Search dialog box to search for words that differ from MacGuire by two letters ; the Similarity Search will then find words such as MagGuire and McaGuire . When you finish finding and replacing all the text for this search session, close the Find & Replace dialog box and return to the presentation by clicking the dialog box's Close button.

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