Controlling the Word Window

You can change the appearance of the Word window in a variety of ways. You can make it disappear temporarily so that you can see what's behind it on the Windows desktop, or make it fill up the screen to give you more room to work. You can also move the Word window around on your desktop, or adjust its size.

Using the Control Buttons

The Control buttons appear in the upper-right corner of the Word window. The function of these buttons is the same for all Windows applications.

Click the Minimize button to temporarily hide the Word window, leaving only its taskbar button. To redisplay the Word window, click its taskbar button. If you want to make the Word window cover the entire desktop, click the Maximize button (see Figure 2.14).

Figure 2.14. The Minimize button shrinks the Word window to a taskbar button; the Maximize button enlarges it to cover the desktop.

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As soon as the Word window is maximized, the Maximize button becomes a Restore button (see Figure 2.15). Click the Restore button to return ( restore ) the window to the size it was before you maximized it.

Figure 2.15. Click the Restore button to return the window to the size it was before it was maximized.

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Use the Close button (the X) to the right of the Maximize/Restore button closes the Word window. If you have only one Word window open , a second Close button appears beneath the first one. Clicking this lower button closes only the document, leaving the Word window open.

Moving and Resizing the Window

If the Word window isn't maximized, you can move it around the Windows desktop or change its size.

To move the Word window, point to its title bar, drag the window to a different location, and release the mouse button.

To resize the Word window, point to the lower-right corner of the window. The mouse pointer becomes a diagonal black arrow, as shown in Figure 2.16. Drag in the desired direction to enlarge or shrink the window. (You can actually drag any edge or corner of the Word window to resize the window ”the lower-right corner is just the most convenient spot.)

Figure 2.16. Drag a border or corner of the Word window to resize the window.

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Getting Help

If you putter around in Word trying to figure things out on your own (which you are strongly encouraged to do!), you are bound to have some questions once in a while. Maybe a feature isn't working as you think it should, or you know that a particular task must be possible, but you don't know how to approach it. At these times, a solid familiarity with Word's help system can be of tremendous assistance. Not only can you often find the exact information you need, you can do it without pestering your co-workers or family members .

Using Word's Help System

In the previous chapter, you learned about the Office Assistant, the animated character that offers you help with Word and the other Microsoft Office programs.

Starting in the next chapter, the Office Assistant will be hidden in the examples shown in this book. If you keep yours visible, certain messages from Word may be delivered to you by the Office Assistant instead of the standard message boxes you see in this book.

In addition to the Office Assistant, Word and the other programs taught here contain additional help features with which you can get help on a feature or problem. Whether the Office Assistant leads you to the Microsoft Word Help window or you get there on your own by turning off your Office Assistant, you need to know how to sift through the various resources Help offers.

The Word Help window is divided into two panes. When you access it through the Office Assistant, the window is collapsed to show only the right pane. To display the left pane, which lets you navigate through the help system, click the Show button in the upper-left corner of the right pane (refer to Figure 2.17). As soon as the window expands, the Show button becomes a Hide button. Click this button if you want to collapse the window to show only the right pane again.

Figure 2.17. The Microsoft Word Help window appears next to the Word window.

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The Microsoft Word Help window opens to the right of the Word window so that you can refer to it as you're working on your document. When you've finished reading the topic, click the Close button (the X) in the upper-right corner of the window. If you want to explore other topics in the help system, see "Using the Microsoft Word Help Window" later in this hour .

Tabs at the top of the left pane let you access the Contents, Answer Wizard, and Index portions of the help system (see the next three sections). If you don't see these tabs, click the Options button at the top of the Microsoft Word Help window, and choose Show Tabs. As you explore topics in the help system, you can move back and forth among them by clicking the Back and Forward buttons at the top of the help window.

To print a help topic, click the Print button at the top of the window. In the Print dialog box that appears, click OK. (If you print from the Contents tab, described in the next section, you see two Print dialog boxes. Click OK in both of them.)

Using the Contents Tab

The Contents tab of the Microsoft Help Window organizes help topics into books. Click the plus sign next to a book to display the topics, and possibly other books, that it contains. (The topics have icons that look like pages with question marks on them.) As soon as you expand a book, the plus sign changes to a minus sign, which you can click to collapse the view again. When you find a topic that you want to read, click it to display its contents in the right pane.

Some help topics, such as the one about customizing toolbars , contain links (colored words) that you can click to jump to other help topics or Show Me buttons that you can click to have Word demonstrate the task at hand.

Using the Answer Wizard Tab

The Answer Wizard tab of the Microsoft Help Window works much like the Office Assistant. You can type a word or two describing your question in the What Would You Like to Do? box, and then click the Search button. In the topics that appear in the Select Topic to Display list, double-click the topic that you want to read about. Its contents appear in the right pane.

Using the Index Tab

The Index tab of the Microsoft Help Window provides a searchable index of keywords in the help system. To use it, type a word describing your question in the Type Keywords text box. As you type, the Or Choose Keywords list scrolls to keywords matching the letters you've typed. You can double-click any of these keywords to display a list of related topics in the Choose a Topic list. To display topics related to the exact word you've typed in the Type Keywords text box, click the Search button. Double-click any topic in the Choose a Topic list to display it in the right pane of the help window.