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Sams Teach Yourself Office Productivity All in One (Sams Teach Yourself All in One) - page 206

Summary

This chapter focused on Outlook's capability to interact and share data with the other Microsoft Office modules. With the capability to share data and email tools and to create tasks from most of the Office programs, Outlook is truly an integral part of the Office family.

Part VII: PowerPoint Presentations for Your Audience

Chapter

22 Mastering PowerPoint Basics

23 Diving into PowerPoint Presentations

24 Working with Slides and Text

Chapter 22. Mastering PowerPoint Basics

You're about to become a master at presentations. A presentation is a structured delivery of information. Teachers, professors, politicians , and sales representatives make a living delivering informative presentations. If you want to create powerful multimedia presentations quickly, you've picked up the right book. Knowing the ins and outs of PowerPoint will ensure that your message is properly presented, well received, and remembered long after you've left the room.

What PowerPoint Is All About

PowerPoint helps you structure the ideas and information that you want conveyed to your audience. With it, you can add visual images, animation, supporting documents, and audio recordings to enhance your presentation. For example, you can easily do the following:

Turbocharge that tired old training speech with animation and sound clips
Visually demonstrate the importance of the yearly budget numbers by incorporating charts , tables, and high-impact graphics
Impose structure on a presentation so the audience grasps the message
Post the presentation on the World Wide Web so others can review it
Generate an outline for your presentation
Create audience handouts and speaker's notes

PowerPoint includes several templates that supply a presentation framework for many common topics. The task of building multimedia slides isn't a chore with PowerPoint because it has many of the formatting and content-creation tools built into other Office products. It also includes a rich library of clip art and sound files to jazz up the text. PowerPoint has drawing capabilities that enable you to create a dynamic presentation by including animation and action buttons in the presentation. In addition to slide-creation tools and navigation features, different slide perspectives are available to help you structure your ideas into a coherent presentation.

After you have reviewed your presentation and are ready to publish the content, PowerPoint supports a variety of display media. You can deliver your presentation with overhead projectors and transparencies (black-and-white or color ), with 35mm slides, on the Internet, or simply onscreen. By combining PowerPoint with your presentation subject and this book, you will enjoy learning to use PowerPoint to create fantastic presentations.

Starting the AutoContent Wizard

Every time you start PowerPoint, the PowerPoint dialog box is displayed, as shown in Figure 22.1. You can use it to choose the method for starting your PowerPoint session. The main choices are creating a new presentation or opening an existing presentation.

Figure 22.1. The PowerPoint dialog box enables you to choose different layouts for your slides.

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The PowerPoint dialog box shows up only when you first start a PowerPoint session. After its first appearance, it disappears. You don't see it again until you exit PowerPoint and start a new session.

The first option in the PowerPoint dialog box list is the AutoContent Wizard , the best method for starting a presentation if you're new to PowerPoint. It's also a great tool to use if you need to create a presentation quickly. The AutoContent Wizard is a guide composed of several screens that help you create professional presentations. It leads you through a series of questions so you can choose the best layout for your presentation.

You can select from several predefined content templates. The AutoContent Wizard supplies not only the design for your presentation, but also ideas, starter text, formatting, and organization. It's an excellent tool to use if you don't know where to start.

When the AutoContent Wizard starts, the first screen displayed is the start screen, shown in Figure 22.2. It provides explanatory text that introduces you to the AutoContent Wizard. Look over the text, and then click the Next button. That advances you to the next screen in the AutoContent Wizard.

Figure 22.2. The start screen of the AutoContent Wizard enables you to begin using the wizard.

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The second screen in the wizard defines the presentation type. You use this screen to select the type of presentation you're going to create. You can scroll through the list of all the available types or click a category button to narrow the list of choices. If you don't see a presentation type that fits your needs, just click the General button and select the Generic presentation type. For example, if you were going to create a presentation on basket weaving, an unsupported topic, click the General button and select the Generic presentation type, as shown in Figure 22.3. After you have selected a presentation type, click the Next button.

Figure 22.3. The AutoContent Wizard's presentation type screen is shown with the Generic presentation type selected.

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The AutoContent Wizard's third screen contains the Presentation style options, as shown in Figure 22.4, where you select the target output format for your presentation. You have five choices:

Onscreen presentation ” Use this option when you give your presentation using an onscreen projector hooked to a computer (usually a laptop). You will then show your presentation using PowerPoint on the computer.
Web presentation ” Use this option for Internet or kiosk presentations.
Black and white overheads ” This option is used when you will print without color onto slide transparencies .
Color overheads ” Color overheads are similar to black-and-white overheads, only with color.
35mm slides ” Use slides when you will give your presentation with the use of a slide projector (just like Dad's vacation presentation).

Figure 22.4. The Presentation style screen of the AutoContent Wizard gives you many different display options.

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The next screen is the Presentation options screen, as shown in Figure 22.5. Here you get to give your presentation a title, and include a footer if you want. Simply click in the appropriate text box and enter your information. When you have completed this screen, click the Next button.

Figure 22.5. In the Presentation options screen, you can choose to let PowerPoint enter the title, footer, date, and slide number automatically.

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The title of your presentation will be placed on the title slide of your presentation. The title slide is the first slide in your presentation.

After you have set the Presentation style for your presentation, click the Next button.

The last AutoContent Wizard screen is the finish screen. The AutoContent Wizard has finished its question-and-answer session, so it's time to generate the presentation file. If you need to change any previously set options, now would be a good time. You can use the Back button to go backward through the wizard screen by screen and change any option you want. You can also just cancel the whole darn thing and go to lunch . If you've decided to take the plunge, all you need to do is click the Finish button to view your generated presentation.

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