Invoicing Against an Estimate


After you have an estimate in your QuickBooks file, you can refer to that estimate when you're ready to prepare an invoice. When you prepare an invoice for a job that has been estimated, you have the option of invoicing for the complete estimate, a percentage of the estimate, or specific items on the estimate. The concept of invoicing a portion of the estimate is called progress invoicing. With progress invoicing, you invoice the customer as the job progresses as opposed to waiting to invoice when the entire job is completed.

Prepare an Invoice for 100% of the Estimate

Press Ctrl+I to open an invoice form.

Enter the name of the customer and, if applicable, the job. If an estimate exists, the Available Estimates window appears.

Click the estimate against which you want to invoice.

Click OK.

Did You Know?

Progress billing must be turned on. In order to use the progress billing feature described in this task, you need to turn on progress billing in the preferences. See the first task of this chapter for information on how to do this.


Select the option to create invoice for the entire estimate (100%).

Click OK; the amounts from the estimate are entered on the invoice.

Verify that all amounts on the invoice are correct. Make any necessary changes to the amounts on the invoice.

Select a save option to complete the invoice.

Prepare an Invoice for a Percentage of the Estimate

Follow steps 14 from the previous example.

Select the option to create invoice for a percentage of the entire estimate.

Indicate the percent to be used on the invoice.

Click OK. All the information from the estimate is transferred to the invoice, and the percent you chose is applied.

Verify that all the amounts on the invoice are correct, making any necessary changes to the amounts on the invoice.

Select a save option to complete the invoice.

Prepare an Invoice for Selected Items

Follow steps 14 from the previous two examples.

Select the third option.

Click OK.

Click Show Quantity and Rate to show the quantities and prices (rates) of the estimated items.

Click Show Percentage to show the percentages of the estimated items.

In the white area, indicate the percent, quantities, or prices of each item you want to include on the invoice.

Click OK.

Depending on the choices you made in step 6, you might see a warning indicating some invoice items display a zero amount and suggesting that you not delete these items. After you read the warning, click OK to close the warning window.

Save your invoice.

Did You Know?

Zero-balance items don't show on the printed invoice. Assuming you set the jobs and estimates preferences to hide zero-balance items from your invoice, you won't see those items on your printed invoice. They do, however, appear on the invoice you see onscreen. Click the Print button at the top of the invoice and then select Preview to view the actual invoice before it prints. You'll see that the zero items do not appear.





Show Me. QuickBooks 2006
Show Me QuickBooks 2006
ISBN: 0789735229
EAN: 2147483647
Year: 2005
Pages: 328
Authors: Gail Perry

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