Chapter 8. Printing Presentations


Most of the time, you'll deliver your PowerPoint presentations electronically , on a computer or digital projector. So with all these high-tech bits-and-bytes options, why on earth would you print your slides?

Here are three cool things you can do with printed slides:

  • Create a foolproof, fail-safe backup. Printouts may not look as glamorous as full- color , widescreen slideshows, but they're invaluable when you have a technology meltdown. So when you reach your client's office with three minutes to spare and discover that your preschooler poured maple syrup into your laptop when you weren't looking, you at least have hard copies to work from.

  • Run off quick-and-dirty handouts. For really useful audience handouts, you'll probably want to create separate supporting materials, as described in the box on page 44. But to give your boss a quick outline of your presentation, printouts are the way to go.

  • Deliver your presentation in low-tech but effective ways like overhead transparencies . You can't always control your presentation environment. For example, if you're in a location where an old overhead projector is all that's available, you can turn your presentation into overheads.


Tip: You can also turn your presentation into 35mm slides, which offer higher image quality. See the box on page 277.

In addition to printing your slides, for some presentations you may want to print related materials like speaker notes for moral support behind the podium; a presentation outline, for double-checking that you've included all your important points; and even tent cards, for making your audience feel welcome. Another reason you might want to print a slide is because you've created a layout meant to be printed, such as an award certificate or a calendar. (See page 27 for the scoop on using Microsoft's own slide designs to create these and more printable layouts.)

FREQUENTLY ASKED QUESTION
Faxing a Presentation

Is there a way to fax a presentation directly to someone instead of printing it out and faxing the hard copies?

You can fax a presentation directly from PowerPoint as long as you've previously signed up with an e-fax provider. For a fee, an e-fax provider takes care of all the under-the-hood details necessary for you to fax any Microsoft Office document, including a PowerPoint presentation. If you use an e-fax provider, you can receive faxes, tooeven if you don't have a fax machine. (Your faxes show up in your email inbox as attachments.)

The prices that e-fax providers charge are all over the map. Some charge per month, some charge per fax, some charge set-up fees, and some charge for all three. Luckily, mostincluding eFax, eXtremefax, and InterFAXoffer free 30-day trial periods so you can kick the tires.

Choosing Office button Send Internet Fax steps you through the process of finding, selecting, and signing up with an e-fax provider, as well as faxing your presentation.





PowerPoint 2007
PowerPoint 2007
ISBN: 1555583148
EAN: N/A
Year: 2006
Pages: 129

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